What are the responsibilities and job description for the Administrative Assistant position at Premier Groundworks LLC?
Overview
The ideal candidate must have experience in the construction/excavating field. This individual will work along side office staff to generate proposals/quotes, order supplies, and all scheduling.
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Provide general support to visitors
- Act as the point of contact for internal and external clients
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and scanners
- Proficiency in MS Office and Quickbooks online (for processing estimates)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus
Job Types: Full-time, Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: 35 – 40 per week
Experience:
- construction background: 5 years (Required)
- office organization: 5 years (Required)
- Accounting: 5 years (Required)
- construction estimates: 5 years (Required)
Work Location: In person
Salary : $18 - $20