Procurement Assistant (Full-Time)

Description

 We’re looking for a Procurement Assistant to join our team! In this role, you’ll work closely with the Procurement Manager to handle clerical and data entry tasks, track and monitor purchases, and support our Materials Team Leads with ordering and keeping inventory stocked for the ASC. You’ll also help process and code invoices to keep payments running smoothly.

This position comes with great benefits, including health insurance, company paid disability and life insurance, paid holidays, paid time off, and a 401(k) plan.

Requirements

  Essential Duties & Responsibilities

• Investigate and resolve discrepancies between purchase orders, invoices, and received goods.
• Communicate with vendors and internal departments to clarify and correct billing issues.
• Document resolution steps and outcomes to maintain transparency and prevent recurring issues.
• Support timely payment processing by ensuring disputes are resolved within established timeframes.
• Accurately assign general ledger codes to procurement transactions based on departmental budgets and cost centers.
• Reconcile procurement entries with monthly financial reports to ensure consistency and accuracy.
• Collaborate with Finance to identify and correct coding errors and support audit readiness.
• Maintain organized records of G/L activity for internal and external reporting.
• Process high volumes of invoices using 10-key data entry with precision and speed.
• Verify invoice details against purchase orders and delivery receipts to ensure accuracy.
• Track invoice status and follow up on pending approvals or missing documentation.
• Maintain a centralized invoice log and support reporting for payment cycles and vendor performance.
• Raising purchase orders and maintaining procurement records.
• Assist in ongoing review records and information to determine if work processes and procedures are effective.
• Support work improvement activities and performance improvement strategies.
• Maintain and complete charge sheets.
• Assist in building relationships with organizational network and external vendors for procurement. 
• Monitor and complete 3-way matching. 
• Maintain and complete coded invoices.
• Data Entry

Care of Environment, Equipment, and Supplies:

Clean, Neat, Safe Environment 

• Maintain a clean, neat, and safe environment for patients and staff, including personal work areas.
• Provide a friendly, safe, timely, quality driven environment, responsive to the needs of Premier Bone & Joint Centers' patients.
• This includes enforcing infection prevention/control procedures, using supplies and equipment in a cost effective manner and managing multiple tasks at one time.

Adherence to Facility/Departmental Policy:

Confidentiality

• Observe confidentiality of information in regards to patients, physicians, and fellow employees; ability to maintain confidentiality under HIPAA standards.

Attendance/Punctuality  

• Maintain a good attendance record and arrive to work punctually. 
• Utilize established time clock system appropriately.

Cell Phone Use

•  Cell phone may be used for business purposes only.
• Utilize cell phone for personal use only during breaks or meal periods out of the public eye.

Education: 

High School Diploma Required

Required Skills/Abilities:

Ability to follow directions

Ability to handle materials and equipment in a responsible manner

Physical Requirements:  

Must be able to perform physical activities that require considerable use of arms and legs and moving the entire body (this will include climbing, lifting, balancing, walking, carrying, and stooping).

Must be able to lift and move up to 50 pounds.