What are the responsibilities and job description for the Office Assistant position at Prelude Painting?
Job Overview
We are seeking a proactive and organized Office Assistant to join our team! As an Office Assistant, you will be the friendly face at the front desk, manage administrative tasks, and support office management activities. Your proactive approach and strong organizational skills will help foster a productive and successful workplace.
Duties
- Scanning & filing documents
- Organizing and maintaining filing system, both digitally and physically
- Help keep the office organized and well maintained
- Answering incoming phone calls, taking a message or transferring the call to the appropriate team member
- Keeping track of office supplies inventory, completing monthly supplies ordering
- Creating and adding to daily material orders list, and order materials for job sites
- Type proposals from Estimator’s takeoff or walkthroughs as needed
- Creation of sample labels
- Creating job binders with Scope of Work, paint schedule, and other pertinent information for the job sites
- Update and maintaining tracking spreadsheets
- Receive tenant requests for maintenance/repairs and coordinate access and resolution
- Creating memos/letters/notices to tenants as needed
- Light errands as needed
- Occasional trips to job sites if needed
Requirements
· 1-2 years of experience in office administration preferred, but not required
· Familiarity with Microsoft Office, Outlook & Google Drive
Hours & Compensation:
Monday – Friday, 9am-5:30pm
Full time position in person in Brewster NY
$20 per hour
Pay: $20.00 per hour
Work Location: In person
Salary : $20