What are the responsibilities and job description for the Accounting Associate position at Preferred Sales Inc.?
Job Summary
We are seeking a detail-oriented and dependable Accounting & Administrative Associate to support our day-to-day financial operations and contribute to the overall success of our business. This role is ideal for someone who enjoys working with numbers, solving problems, maintaining organized records, and collaborating with team members across the organization.
In this position, you'll play a key role in handling accounts payable and receivable processes, maintaining accurate financial data, supporting reporting functions, and helping ensure smooth administrative operations.
What You'll Do
Accounting & Financial Operations
- Process accounts payable invoices, employee expense reports, and purchase order-related invoices with accuracy and efficiency.
- Perform three-way matching of purchase orders, receiving documentation, and vendor invoices.
- Reconcile vendor statements, company credit card transactions, and outstanding account items.
- Prepare ACH payments and signed checks for weekly and bi-monthly payment cycles.
- Post customer payments, record cash receipts, and maintain accounts receivable records.
- Generate customer invoices and monthly account statements.
- Monitor outstanding balances and follow up on delinquent accounts as needed.
- Investigate and resolve billing discrepancies and account-related inquiries.
Reporting & Data Management
- Maintain accurate financial records and supporting documentation for audits and internal reporting.
- Receive, review, and enter manufacturer sales data into company systems.
- Prepare recurring and ad hoc reports to support business decision-making.
- Ensure data integrity across accounting and reporting processes.
Administrative Support
- Provide administrative support to the accounting department, including document management, filing, and record maintenance.
- Draft and prepare routine and non-routine business correspondence.
- Assist with special projects and departmental initiatives as needed.
- Collaborate with internal teams to promote efficient processes and exceptional service throughout the organization.
What We're Looking For
- Strong attention to detail and commitment to accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Excellent organizational, communication, and problem-solving skills.
- Proficiency with Microsoft Office, particularly Excel.
- Experience with accounting software and ERP systems preferred.
- Ability to work independently while also contributing as part of a team.
- Professional, dependable, and service-oriented approach.
Why You'll Love This Role
- Variety in your day with a mix of accounting, reporting, and administrative responsibilities.
- Opportunity to make a meaningful impact on business operations.
- Collaborative and supportive team environment.
- Stable role with opportunities to learn and grow professionally.
This position is perfect for someone who thrives on organization, enjoys working with financial data, and takes pride in supporting a growing business through accurate, dependable accounting and administrative practices.
Pay: $24.00 - $27.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $24 - $27