Operations & Scheduling Coordinator

If you are looking to make an impact by helping others, then Preferred Behavioral Health Group is the place for you! By joining our award-winning team, you will become part of the premier behavioral health organization in New Jersey. PBHG is a dynamic and innovative non-profit organization that was proudly named one of "THE BEST PLACES TO WORK IN NEW JERSEY" for 2024 by NJBIZ! Our mission is to change lives and save lives across the state of New Jersey through a Trauma Informed Care culture.

Our staff is at the core of everything we do. We are dedicated to building a diverse team where employees feel a sense of belonging and are valued for their individual contributions. We encourage staff development and embrace a growth mindset. If you are interested in pursuing an exciting and rewarding career while being part of a recognized “Best Place to Work”, please submit your resume today for consideration!

Job Title: Operations and Scheduling Coordinator

Program: NJ4S COMPASS Monmouth County

Location: Office 40 Christopher Way, Eatontown, New Jersey 07724

Position Type: Full Time

Salary: $45,000.00

Job Description/Summary

The Operations and Scheduling Coordinator answers general and new participant inquires and communicates with potential participants by supporting schools with the scheduling/application process, which may include organizing time frames for high need districts.

Responsibilities

• Establishes database of community contacts, directory of Advisory Group volunteers, vicinage demographic data, sends email invites/confirmations for program meetings, recording minutes, ordering office supplies, tracking car mileage, office maintenance, and monthly expenses.
• Demonstrates effective communication skills, both written and verbal using a trauma-informed approach as the first point of contact with the Hub.
• Maintains an organizational schedule of all HUB events and activities.
• Performs all other related duties as assigned.
  
  

Competencies

• Computer proficiency, familiarity with Excel, Word, professional electronic record keeping portals.
• Excellent managerial and organizations skills.
• Excellent customer services skills.
• Demonstrates familiarity with organizational policy and procedure.
• Tracking and coordinating car usage among Hub staff, maintenance logs, gift card tracking, supply ordering, answering and responding to phone/email/website inquires to the Hub.
• Attends all team meetings; attends mandatory orientation and trainings.
  
  

Qualifications

• Education: Minimum of Associates degree, Bachelor’s degree preferred; applicants who possess a HS Diploma or equivalent but do not meet the required college education may substitute additional relevant experience on a year-for-year basis as follows: one year of additional experience is equal to thirty semester hours of college credits.
• Experience: Minimum of two years of relevant experience.
• Bilingual a Plus
  
  

Other Qualifications

• Valid NJDL, safe driving record and vehicle availability required per DCF.
  
  

Satisfactory fingerprinting results as per DCF/DOE regulations.

Comprehensive Benefits Package

• Medical, Dental and Prescription Insurance
• 403(b) Retirement Plan
• Generous Paid Time Off and Paid Holidays
• Long Term Disability Insurance
• Life and AD&D Insurance
• Employee Assistance Program
• Flexible Spending Account and Health Savings Account
• Voluntary Benefits, such as Vision Insurance, Aflac, Pet Insurance
• Staff Training and Development Opportunities
• Employee Referral Bonus program
  
  

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