Operations Administrator

At Precision Vehicle Holdings, we're a dedicated team of professionals with extensive experience in the processing of new vehicles. Our core strength lies in industry-leading software and systems that optimize every aspect of new vehicle processing. With a focus on efficiency and cutting-edge technology, we're committed to delivering excellence to our clients. Our team, comprised of logistics experts and automotive industry veterans, is passionate about crafting customized solutions to meet our clients' needs. Together, we empower leading automakers to thrive in today's fast-paced industry.
 
We’re committed to fostering a culture of safety, compliance, and excellence. We're looking for team members who prioritize safety by adhering to company policies, regulations, and applicable laws while embracing our core values. As part of our team, you'll play a crucial role in maintaining a safe and positive work environment by consistently following safety rules, operating guidelines, and procedures. Your commitment to continuous improvement will contribute to enhancing safety, efficiency, and overall workplace satisfaction. Join us in creating a workplace where every employee's well-being is paramount, and together, let's strive for excellence.

Job Summary 

This role ensures operational excellence at the operations level and upholds Precision’s safety standards with a strong focus on promoting a positive work culture.  Success in this role will require exceptional interpersonal skills and proficiency in problem-solving. 

Key Responsibilities 

Operational 

• Conducting ongoing assessments of operational work in progress to detect and rectify deficiencies, including measures for damage and loss prevention. Perform a final review upon completion to ensure adherence to AAR, Customer, and Company standards for quality, efficiency, and compliance. 
• Performing regular inspections of shuttle vans to uphold cleanliness standards in accordance with company guidelines.
• Daily inspections of work areas to identify and address any safety hazards promptly, taking necessary corrective measures and reporting hazards to the relevant department or manager as per protocol.
• Ensuring all vehicles are handled with the highest quality standards to eliminate damage and ensure loss prevention. 
• Flexibility to adapt to various tasks and duties as assigned to support operational needs.  

Supervisory 

• Allocating team member responsibilities to optimize resource utilization, including manpower, yard equipment, and supplies.
• Engaging in regular communication with team members and customers to ensure clarity on shipping objectives and targets while relaying this information to all other relevant parties. 
• Engaging in personnel-related activities including timekeeping, payroll data entry, recruitment, training, performance evaluation, disciplinary proceedings, and investigations.
• Daily review of site SMDS board with support staff and hourly personnel. 

KPI’s 

• Safety: moves per collision, moves per injury (targets will be site specific).
• Quality: AAR audits
• Cost: wage to revenue (targets will be site specific)
• Delivery: daily schedule achievement, dwell time (rail), inventory integrity, MPU/UPM/MPP (targets will be site specific)
• People: manage attendance and turnover  

Qualifications 

Education and Experience 

• Proficiency in interpreting and administering Collective Bargaining Agreements. 
• Computer proficiency is essential, particularly in Microsoft 365.
• Automotive logistics background including vehicle transport methods, route planning, scanner inventory, best practice safety management, IT-based vehicle and inventory management systems.
• Leadership experience including performance management, deployment of operations strategy, team accountability, organization and direction of resources, managing short notice tactical changes.  

Skills and Competencies (incl. Behaviors) 

• General: Communication, Problem-Solving, Time Management, Adaptability, Initiative & Proactiveness, Customer Focus.
• Leadership: Decision-Making, Coaching & Mentoring, Change Management.  

Physical Demands of the Job 

• Work and stand in various indoor and outdoor environments. 
• Work in proximity to hazardous materials, loud noise, and/or extreme temperatures. 
• Operate vehicles or mobile equipment as required. 
• Display clear vision and physical agility required for performing the duties associated with the role. 

Additional Information  

• This position requires the employee to be onsite full-time.  
• A person applying for this position must be available to work full-time, weekends, nights, or an on-call schedule when necessary.  

Management retains the right to modify this job description as needed.

Precision Vehicle Holdings is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetics, protected veteran or disability status or any other characteristic protected by federal, state, or local laws. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Please see our Candidate Privacy Policy for more information on how Precision Vehicle Holdings processes your personal information during the recruitment process and, if applicable based on your location, how you can exercise any privacy rights.