What are the responsibilities and job description for the Project Administrator position at Precision Piping & Fabrication?
Project AdministratorPrecision Piping & Fabrication – Mount Carroll, IL
Precision Piping & Fabrication is seeking a highly organized and dependable Project Administrator to support our project operations team.
This position serves as the bridge between our Project Managers and accounting by helping maintain accurate project financial information, organized documentation, and reliable job cost data. The Project Administrator plays a key role in ensuring project information is current and complete so our Project Managers have the information they need to make informed decisions.
This is not an accounting or bookkeeping position. This role focuses on project administration, job costing support, maintaining accurate project documentation, and ensuring information flows efficiently between Project Managers and accounting.
While this position will assist with front office and reception duties as needed, the primary focus is supporting project operations.
What You'll Do
Project Administration
- Ensure project costs are entered accurately and in a timely manner to support job costing and project reporting
- Upload, organize, and maintain project invoices, receipts, and supporting documentation
- Verify project costs are assigned to the appropriate jobs and cost categories
- Maintain organized and accurate digital project files
- Monitor projects for missing financial documentation and follow up with Project Managers as needed
- Coordinate project financial documentation between Project Managers and the accounting team
- Maintain accurate project information within our project management platform
- Help ensure Project Managers have current and reliable job cost information throughout each project
Front Office Support (Secondary Responsibility)
- Answer incoming phone calls and greet visitors professionally
- Assist with general office administrative tasks as needed
- Support internal teams with scheduling, documentation, and communications
- Help maintain an organized and professional office environment
What We're Looking For
Qualifications
- Associate's degree or 4 years of experience in a similar administrative, project coordination, or project support role
- Proficiency in Microsoft Excel is required
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities and follow established processes
- Strong computer and data management skills
- Excellent written and verbal communication
- High level of accountability and reliability
Preferred Experience
- Experience with JobTread is a plus, as well as other construction management or project management software
- Experience in construction, industrial contracting, manufacturing, or another project-based environment is preferred
This Role Is Ideal For Someone Who
- Enjoys working with systems, software, and organized processes
- Takes ownership of their work and values accuracy
- Likes keeping project information organized and up to date
- Enjoys supporting project teams behind the scenes
- Thrives in a structured, fast-paced environment
- Takes pride in helping projects stay organized and on track
What Success Looks Like
- Project financial information is accurate, complete, and up to date
- Job costs are entered promptly and correctly
- Project documentation remains organized and easily accessible
- Project Managers have reliable job cost information to support decision-making
- Information flows efficiently between Project Managers and accounting
- Leadership can rely on accurate project information
Compensation & Benefits
- Full-time, in-office position
- Salary: $68,000–$75,000 yearly
- Health insurance
- Paid vacation and holidays
- Retirement package
- Growth and advancement opportunities
Location: Mount Carroll, IL
If you're organized, detail-oriented, and enjoy supporting project teams through accurate documentation, job costing, and process management, we'd love to hear from you.
Apply today to join the Precision Piping & Fabrication team.
Job Type: Full-time
Pay: $68,000.00 - $75,000.00 per year
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Application Question(s):
- What is your typing speed (WPM)?
- Do you have experience working in any project management or CRM software? If yes, which ones?
- Are you comfortable working in an in-office position in Mount Carroll, IL?
- Briefly describe your experience with data entry or managing digital records.
Work Location: In person
Salary : $68,000 - $75,000