Accounts Payable Clerk

Job Summary

Under general supervision and in accordance with established company policies and procedures, the Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices, expense reports, and other payable transactions. This role ensures that payments are properly authorized, coded, and compliant with company standards, while maintaining strong vendor relationships and supporting the overall efficiency of the accounting function. The Accounts Payable Clerk may also participate in special projects, audits, and continuous improvement initiatives.

Key Responsibilities

• Process high-volume accounts payable transactions including vendor invoices, purchase orders, and employee expense reports with accuracy and attention to detail.
• Verify invoice accuracy, obtain proper approvals, and ensure compliance with company authorization policies.
• Match invoices to purchase orders and receipts, research discrepancies, and resolve issues with internal departments and vendors.
• Maintain organized and up-to-date payable records, including vendor files, payment history, and supporting documentation.
• Prepare and execute payment runs (checks, ACH, wire transfers) in accordance with company schedules and controls.
• Reconcile vendor statements and respond promptly to inquiries from vendors and internal stakeholders.
• Assist with month-end close by ensuring all invoices are posted accurately and on time.
• Support internal and external audit requests by providing documentation and explanations as needed.
• Contribute to process improvement initiatives to streamline AP procedures and enhance efficiency.
• Perform additional duties and special projects as assigned.
  
  

Education & Experience

• Associate’s degree in Accounting, Finance, or related field preferred.
• Minimum 2 years of accounts payable experience, preferably within a manufacturing or industrial environment.
• Experience with SAP, Syteline, or other ERP systems strongly preferred.
  
  

Skills & Competencies

• Strong knowledge of accounts payable processes and best practices.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• High attention to detail with strong organizational and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication skills, both verbal and written, with the ability to work collaboratively across departments.
• Commitment to maintaining confidentiality and adhering to internal controls and compliance standards.