Senior Accounts Payable Associate

Duties and Responsibilities

• Prepare and process payment batches, payment files, and individual banking-portal payments.
• Verify payment dates, amounts, bank details, payment methods, approvals, and required information before processing.
• Create and distribute payment remittances to vendors and internal stakeholders.
• Review payment files, batch reports, invoices, vendor records, and supporting documentation for accuracy and completeness.
• Identify and resolve missing information, incorrect amounts, invalid records, formatting issues, and other payment exceptions.
• Research rejected, returned, or delayed payments and coordinate with vendors and internal teams to resolve issues.
• Respond to vendor inquiries regarding invoices, payment status, remittances, and account information.
• Assist with vendor onboarding and maintenance while following established company procedures.
• Maintain accurate payment records, batch documentation, banking confirmations, and other AP documentation.
• Prepare payment-status reports and assist with AP reconciliations and other reporting requirements.
• Use Excel to sort, filter, reconcile, analyze, and troubleshoot payment and AP data.
• Assist with invoice records and daily accounts-payable inquiries.
• Work with the AP Supervisor and AP Manager on exceptions, priorities, workflow issues, and process improvements.
• Maintain confidentiality of vendor, banking, employee, and company financial information.
• Follow company policies, internal controls, and payment-approval procedures.
• Perform other duties as assigned to support Accounting and Finance operations.

Knowledge, Skills and Abilities

• Ability to manage a high volume of transactions while maintaining accuracy and meeting deadlines.
• Strong attention to detail and ability to identify errors before payments are processed.
• Working knowledge of accounts payable and payment-processing procedures.
• Experience with payment batches, remittances, banking portals, and payment issue resolution.
• Intermediate to advanced Excel skills, including sorting, filtering, formulas, lookups, pivot tables, data validation, and reconciliation.
• Experience using ERP, accounts-payable, accounting, or banking systems.
• Strong organizational, analytical, and problem-solving skills.
• Ability to prioritize multiple tasks and work effectively with minimal supervision.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to work effectively with vendors, coworkers, management, and other departments.
• Ability to adapt to changing priorities and business needs.

Safety Requirements

• Will follow company safety rules and safe work practices.
• Will report hazards, accidents, injuries, or unsafe conditions to a supervisor.
• Will maintain a clean and organized work area.
• Will follow proper computer and ergonomic practices.
• Will follow all applicable safety and security requirements when working at company or airport locations.

Working Conditions

Physical Demands: Requires sitting for extended periods while performing computer and administrative duties. May require occasional standing, walking, bending, reaching, and lifting or carrying office materials up to 20 pounds. Requires frequent keyboarding and computer use.

Equipment Operated: Computers, telephones, printers, scanners, copiers, and other standard office equipment. May also operate ERP, accounting, banking, and payment-processing systems.

Work Location: PAG Office (Battery), with occasional travel to the ATL Airport location during training.

Protective Equipment Required: None for normal office duties.

Potential Hazards: Normal office hazards such as slips, trips, falls, and strain from prolonged computer use. Additional safety and security requirements may apply when working at the ATL Airport location.

Education and Work Experience

Education/Training: Accounting or finance education preferred. Equivalent relevant accounts-payable and payment-processing experience may be considered in place of a degree.

Required Experience: Four to five years of accounts-payable or payment-processing experience, preferably in a high-volume AP environment.

Preferred Experience: Experience with banking portals, payment batches, remittances, ERP/accounting systems, and advanced Excel functions. A bachelor's degree in accounting, finance, or a related field is preferred.

Certificates/Licenses: None required.

Other: Other duties may be assigned to support Accounting and Finance personnel, departmental projects, operational priorities, and other business needs.