Accounting Coordinator / Office Manager

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Precinmac is a leading supplier of mission-critical, precision-machined components used in the Aerospace, Defense and Space (AD&S) markets. We specialize in manufacturing uniquely designed high tolerance precision machined components and assemblies, with a focus on continuous improvement, on-time delivery, and the highest possible quality and consistency.

Location: Hoppe Technologies Inc. (Chicopee, MA)

Title of position: Accounting Coordinator / Office Manager

Position type: Full Time

Hoppe Technologies, located in Chicopee, Massachusetts, is currently recruiting to fill an Accounting Coordinator / Office Manager position. The ideal candidate will be a flexible team member capable of fulfilling a variety of responsibilities as outlined below.

• Accounting Responsibilities:
  1. Input and manage accounts receivable and accounts payable, including invoicing, vendor/customer relationships and cross-team collaboration.
  2. Insure the integrity and accuracy of accounts payable and accounts receivable aging’s.
  3. Ensure compliance with internal controls and both company, customer and vendor requirements, and government regulations.
  4. Reconciliation of customer and vendor aging and coordinate audit requests.
  5. Scan incoming checks for deposit. Scan and file paid AP supporting documents. Enter all customer payments.
  6. Reconciliation of invoices with purchase orders and packing slips. Research and correct discrepancies as needed.
  7. Send out monthly customer statements and collect past due balances.
  8. Implement, create controls and procedures for accurate payables and receivables management and are used consistently across all SMF locations.
  9. Prepare customer and vendor credit applications and access payment portals
  10. Oversee month-end closing activities and reporting for A/R and A/P
  11. Prepare weekly payment schedules and cash flow requirements.
• Office Management Responsibilities:
  1. Manage front office operations; greet visitors, incoming calls, manage office and janitorial supply inventories.
  2. Purchasing for capital expense projects and non-production supplies.
  3. Support the IT department with outside vendors completing phone system, copier and printer repairs and upgrades.
  4. Work with insurance company for vehicle changes and insuring drivers. Handle vehicle registrations.
  5. Coordinate outside vendors for safety supplies, uniform rental service, shop mats, facility cleaning and other services. Approve any purchases and maintain contracts.
  6. Coordinate with landlord on any property issues requiring contractor intervention to resolve.

Required Skills & Experience:

• Education, Experience, Certifications, Licenses: High school diploma or GED is required. Associates degree is preferred. Minimum of 1 year prior experience in accounts payable and accounts receivable preferred. Proficiency with accounting software, ERP, MS Office Suite and Windows environment.  Ability to maintain a high level of confidentiality.
• Language Skills: Ability to read, analyze, and interpret common technical documents; such as, purchase orders, invoices, packing slips and travelers.  Ability to interface with internal customers, external customers and outside vendors via electronic communications and in person, in a professional manner.
• Mathematical Skills: Intermediate to advanced math skills such as, addition, subtraction, percentages, and fractions, are required to perform accurate price verifications and note contract payment terms.  May assist in the creation of departmental and project budgets.  
• Reasoning Ability: Ability to define problems, collect and compare data, identify contract discounts and schedule timely payments.  Ability to solve advanced problems and deal with a variety of options in complex situations
• Physical Demands: This is a largely sedentary role; however, standing for periods is required.  Requires the ability to lift files, open filing cabinets, bend, turn, and lift office products or supplies weighing up to 20 pounds.
• Work Environment: This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

How to apply: 

Visit our career page by going to: https://www.precinmac.com/careers

Or stop by and fill out an application! We are located at 107 1st Avenue, Chicopee, MA 01020

Precinmac is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.