What are the responsibilities and job description for the AP/AR Clerk position at PRC Resources?
Job Description
Job Description
INDUSTRY : Construction
LOCATION : Midland, TX
CONTEXT : Our client, a growing construction company specializing in high-end residential and commercial projects, is seeking an Accounts Payable / Accounts Receivable (AP / AR) Clerk to join their team. This role will involve managing and overseeing the day-to-day financial transactions for a commercial and high-end residential construction company. While experience with QuickBooks Online and / or the construction industry is preferred, it is not required. The ideal candidate will have strong attention to detail, organizational skills, and experience in managing financial records.
RESPONSIBILITIES :
- Process and code vendor invoices accurately and timely in accordance with company policies.
- Ensure all invoices are approved prior to payment and maintain a tracking system for outstanding invoices.
- Reconcile vendor statements and resolve discrepancies or issues related to payments.
- Prepare and process weekly payment runs, ensuring timely vendor payments to maintain strong relationships.
- Maintain vendor files and records up to date, including W-9 forms and payment terms.
- Generate and send out invoices for services rendered, ensuring all relevant information is included.
- Monitor accounts receivable aging and follow up with clients on overdue payments.
- Perform daily cash application by posting and reconciling received payments against invoices.
- Collaborate with project managers to ensure proper billing regarding contract milestones and change orders.
- Maintain accurate and organized records of all financial transactions related to accounts receivable.
- Assist with month-end closing processes, including reconciliations and reporting.
- Prepare and maintain reports for AP and AR metrics, analyzing trends and discrepancies when necessary.
QUALIFICATIONS :
