What are the responsibilities and job description for the Administrative Associate III position at Prairie View A&M University?
Job Title
Administrative Associate III
Agency
Prairie View A&M University
Department
Student Success
Proposed Minimum Salary
Commensurate
Job Location
Prairie View, Texas
Job Type
Staff
Job Description
Under the supervision of the Director of the Student Academic Success Center, this position is responsible for providing the administrative support necessary to maintain the day-to-day operations of the office.
The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.
Responsibilities
Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.
Background Check Requirements
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Administrative Associate III
Agency
Prairie View A&M University
Department
Student Success
Proposed Minimum Salary
Commensurate
Job Location
Prairie View, Texas
Job Type
Staff
Job Description
Under the supervision of the Director of the Student Academic Success Center, this position is responsible for providing the administrative support necessary to maintain the day-to-day operations of the office.
The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.
Responsibilities
- Manages complex data, general and confidential correspondence, special legislative and accreditation documents, regulatory and compliance reports as required of internal and external entities.
- Perform other duties as assigned to execute necessary financial transactions (i.e. FAMIS, Canopy, BANNER, Workday and DBRs).
- Screen telephone calls and visitors, maintain notes in order to brief the Director on the status of outcomes of external communications. Supervise student workers who perform office duties (i.e. front desk staff).
- Provide excellent customer service for the Student Academic Success Center using sound, independent judgement to refer student complaints and courses of action that are within the University's policies, rules and procedures.
- Plan and schedule meetings; provide staff support for meetings; prepare and type summaries of events, decisions and actions to be taken; monitor and follow up on action items; maintain calendar of appointments; coordinate and make travel arrangements; ensuring that the Director's time is efficiently appointed.
- High School diploma
- Three years of related experience
- Knowledge of word processing, spreadsheet, and database applications.
- Knowledge of student information systems, degree planning, and degree audits.
- Ability to multitask and work cooperatively with others.
- Strong verbal and written communication skills.
- Ability to work with sensitive information and maintain confidentiality.
- Strong interpersonal and organizational skills.
- 11/25/2025
Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.
- Resume or Curriculum Vitae
- Cover Letter
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.
Background Check Requirements
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.