Office Coordinator

We are seeking a motivated individual that will ensure smooth daily business operations by managing administrative tasks, maintaining office operations, coordinating communication, and supporting staff. Office Coordinators are essential for maintaining a functional and organized work environment. We are seeking a winner!

Core Responsibilities

• Administrative Support: Handling incoming calls, emails, and mail; managing calendars, scheduling appointments, and organizing meetings.
• General Bookkeeping duties: AR/AP management, General accounting, expense entry and management, Invoicing, working in unison with outside accountants.
• Office Operations: Basic HR duties, ordering supplies, maintaining equipment, Filing, and liaising with vendors or building management.
• Communication & Reception: Welcoming visitors, directing inquiries, and facilitating communication between departments.
• Documentation & Records: Maintaining files, records, and databases, as well as preparing reports or presentations.
• Process Improvement: Developing and implementing efficient office procedures to increase productivity.

Required Skills and Qualifications

• Experience: Proven experience in an administrative or office coordination role.
• Technical Skills: Proficiency in office software IS mandatory (e.g., Quickbooks and Quickbooks Online version, Microsoft Office Suite, Excel, Google Workspace) and basic office equipment.
• STRONG Interpersonal skills: Works well with everyone! A TEAM player!
• Communication: Excellent written and verbal communication skills.
• Organization: Strong multitasking skills, attention to detail, and the ability to prioritize tasks.
• Education: High school diploma or equivalent is required; an Associate’s or Bachelor’s degree is preferred. Education and Training within HR, business management/administration, accounting is preferred.

Typical Qualifications & Background

• Experience: 2 years of experience in office administration or similar roles is preferred. Education and Training within HR, business management/administration, accounting is preferred.
• Soft Skills: Professionalism, confidentiality, and a proactive problem-solving mindset.

What our company offers:

We are an industry leading Central Illinois Sign company that experiences sustained growth, success, and offers effective sign solutions to our clients, in business since 1986. Our company culture includes a “TEAM” working atmosphere, casual office atmosphere, creative and collaborative working spaces, and an open-door management style. We place importance on team building, mentoring, work/life balance, and pride in our results. We offer advancement opportunities, insurance, Simple IRA matching, holiday and PTO pay along with competitive wages.

Pay: $20.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Do you have experience working with QuickBooks Online?

Experience:

• Administrative and/or Office Coordination: 2 years (Preferred)

Work Location: In person

Salary : $20 - $25