Fleet & Commercial Operations Manager

Description

As the Fleet and Commercial Operations Manager, you will oversee the critical infrastructure that powers Prairie Band, LLC's local operations and enterprise fleet program. This dynamic role is responsible for ensuring all local company buildings, vehicles, and agricultural assets are maintained in a safe, efficient, and compliant working condition. You will serve as the primary liaison for day-to-day fleet activities and manage key relationships with third-party vendors.

Major Duties:

Fleet Coordination (50%)

• Manage Prairie Band, LLC’s vehicle and equipment fleet including procurement, assignment, maintenance, and disposal.
• Schedule and track routine vehicle servicing, inspections, and repairs to ensure reliability and compliance.
• Maintain up-to-date records for registration, insurance, licensing, and warranties.
• Monitor vehicle mileage, fuel usage, and maintenance costs to improve operational efficiency.
• Coordinate with Enterprise Fleet Management and service vendors as needed.

Agriculture Associate Duties (25%)

• Provide operational support to Prairie Band Ag (PBAG) and related agricultural initiatives.
• Coordinate logistics for equipment movement, material deliveries, and field operations.
• Maintain records of equipment usage, field maintenance, and safety compliance.
• Support PBAG’s sustainability goals through efficient resource use and environmentally responsible practices.

Building & Facilities Maintenance (25%)

• Oversee day-to-day maintenance and repair of all local Prairie Band, LLC buildings, facilities, and grounds.
• Develop and implement preventative maintenance programs for HVAC, plumbing, electrical, and structural systems.
• Coordinate and supervise internal maintenance staff and outside contractors for repairs, projects, and inspections.
• Maintain accurate maintenance logs, service records, and vendor documentation.
• Ensure all facilities meet safety, security, and environmental compliance standards.
• Support capital improvement projects, renovations, and construction efforts as assigned.

Requirements

•  Minimum of 3–5 years of progressive experience in facility management, fleet operations, and/or agricultural support.
• Strong working knowledge of mechanical, electrical, and building systems.
• Experience managing maintenance programs and vendor relationships.
• Proficiency in Microsoft Office Suite and maintenance tracking or fleet management software.
• Valid driver’s license with an acceptable driving record.
• Ability to work independently and collaboratively across departments.
• Must be able to lift up to 50 pounds and perform physical work in indoor and outdoor environments.

Core Competencies:

• Leadership and Team Coordination
• Preventative Maintenance Planning
• Safety and Regulatory Compliance
• Budgeting and Resource Management
• Communication and Collaboration

Additional Duties:

Additional duties and responsibilities may be added to this Job Description at any time.  The Job Description does not state or imply that these are the only activities to be performed by the employee holding this position.  The employee is required to follow any other job-related instructions and to perform any other job-related responsibilities as requested. 

Indian Preference Exercised: 

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B). 

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