What are the responsibilities and job description for the Assistant Project Manager position at Prairie Band Health Services?
Description
The Assistant Project Manager will be directly responsible for supporting federal, tribal, and or local government contracts/projects primarily in the healthcare sector.
- Provide direct support to the Program Director and the executive leadership team for day-to-day operations within the company.
- Manages the contract/project lifecycle from inception to completion, accountable for project results.
- Coordinates and controls day-to-day project operations and performance to resolve issues and identify risks.
- Effectively communicates with and requests information from external sources including, but not limited to, medical staffing firms, prime contractors, subcontractors, contract employees and clients to include the federal government.
- Manages, approves and reconciles timecards and invoices to ensure accurate and compliant submission. Works with other departments to provide information in support of the revenue cycle.
- Works directly with candidates, employees and clients to successfully credential and onboard staff on contracts and projects.
- Tracks and reports on key performance indicators KPI’s. Supports the leadership team with other reporting requirements as requested.
- Ensure all project documentation is timely, accurate and maintained per project requirements.
- Maintains a database regarding clients and potential clients.
Skills & Abilities
1. Organize, set priorities, and exercise sound independent judgement within areas of assigned responsibilities.
2. Understand and follow written and oral instructions.
3. Communicate clearly and effectively, both orally and in writing.
4. Prepare clear, concise, and accurate reports, correspondence, and other written materials.
5. Operate a computer using word processing and other business software and other standard office equipment.
6. Organize and maintain specialized files.
7. Maintain confidentiality of Prairie Band Health Services records/files.
8. The ability to work with sensitive and confidential information.
9. Reviews cost proposals and pricing information.
Requirements
- Four-year degree (or equivalent experience may be considered) in Communications, Marketing, English, Business, OR 4 years of relevant project management experience.
- Direct experience in federal contract operations specific to locums/professional services with a strong preference for experience in the healthcare sector.
- Strong writing and editorial skills.
- Demonstrated track record of success working in a high-volume deadline-driven environment.
- Ability to think strategically and be detail oriented as it relates to technical approaches and solutions.
- Intermediate to Advanced proficiency in the use of Microsoft Office including Word, Excel, and PowerPoint to create, edit and produce documents and supporting materials.
- Experience using workflow platforms such as SharePoint a plus.
- Experience using a customer relationship management (CRM) platform (GovWin, Bidspeed) highly preferred.
- Experience with Paylocity Applicant Tracking System
- Experience working with, and understanding, confidential company information as it relates to financial stability, industry credibility, and proprietary information.
Physical Demands
- Physically mobile with reasonable accommodation.
- Ability to sit for extended periods of time.
- Ability to read computer screens, email and talk on the phone.
- Ability to bend, reach, kneel, twist and grip items while working at assigned desk area.
- Ability to lift, up to twenty-five (25) pounds.
Additional Duties
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
Indian Preference Exercised
Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).