Administrative Assistant

At Prager Metis, we are people of integrity.

We commit to the highest standards of excellence in our competence, professionalism, and our client service. We believe this leads to the achievement of personal, team, and organizational goals.

We leverage our unique talents and work in partnership with a team of accomplished professionals.

Our environment is flexible, transparent, and diverse.

Partners & Managers are engaged in mentoring, leading by example, and collaboration to support our career path choices.

At Prager Metis, we are part of something bigger.

For more information on Prager Metis's philanthropy.

In January of 2022, Prager Metis became the first CPA firm to set up shop in the Metaverse.

Qualified individuals will have the opportunity to join our employee friendly corporate culture, which offers excellent career growth opportunities and mobility.

Prager Metis offers

• Flexible work arrangements (Remote/WFH/Hybrid on select roles)
• Competitive base salaries
• Paid time off, Sick Time, & Holidays

• Medical, Dental, and Vision Insurance

• Flex Spending Options HRA, FSA, and/or HSA

• Access to Employee Wellness Programs

• Summer Flexible Schedule
• Employer contribution to 401(k) plan
• CPA licensure support & Incentives as well as other applicable certifications and licenses
• Make a Difference Volunteer opportunities with charity partner organizations

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• Answer and direct phone calls; greet visitors professionally
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare, proofread, and distribute documents, reports, and presentations
• Maintain electronic and physical filing systems; handle confidential documents
• Manage office supplies inventory and place orders as needed
• Process expense reports and invoices; assist with basic bookkeeping
• Organize and assist with event planning and coordination
• Serve as a point of contact for internal and external inquiries
• Ensure operational readiness of office equipment and troubleshoot issues
• Liaison for Japanese clients, potential clients, and business-related inquiries conducted in Japanese.
• Provide administrative support to tax professionals for Japanese clients, including managing calendars, scheduling appointments, and coordinating meetings
• Assemble tax return and processing in Japanese, including organizing client documents, preparing engagement letters, and tracking filing deadlines
• Organize, scan, and process tax-related paperwork efficiently
• Perform electronic document scanning and ensure proper archiving
• Manage the scan and workflow process for client documents used by tax prepares
• Greet clients and review tax documents from clients who visit the office and drop off documents in Japanese
• Update CCH Axcess tax projects to ensure a streamlined process for the team
• Maintain electronic and physical filing systems to ensure accurate and timely documentation of client records and correspondence in Japanese
• Respond to clients inquiries and requests in a professional and timely manner, both in person and via phone or e-mail in Japanese.
• Collaborate with team members to ensure smooth workflow and efficient completion of tasks
• Assist with special projects and other administrative duties as assigned by the team
• Process all certified and FedEx mailings to clients regarding tax documents
• Assist with billing, collection, IT internally and for Japanese clients
• Minimum Education Requirement- Bachelor's Degree preferred
• 2 years of experience in administrative support or similar role preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational, communication, and interpersonal skills

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Prager Metis CPAs is an equal opportunity employer. All applicants will be considered without regard age, race, color, sex, gender, pregnancy, gender identity or expression, religion, creed, national origin, marital status, ancestry, citizenship, military status, veteran status, employment status, sexual orientation, physical or mental disability, genetic predisposition or carrier status, domestic victim status, caregiver status or any other characteristic protected by law. Prager Metis also makes reasonable accommodations for qualified individuals with disabilities, in accordance with Americans With Disabilities Act and applicable state laws.