Regional Program Finance Manager

Regional Program Finance Manager (RPFM)

This is a hybrid position and applicants must be based in the Phoenix area to be considered for this role.

PRA collaborates with clients anywhere in the world to make each of their event experiences extraordinary for all participants. We offer a wide array of business event management capabilities, including Event Planning & Production; Themed Events & Decor; Destination Incentive Programs; Offsite Events and Dining; Team Building and CSR Programs; Activities, Tours & Excursions; Transportation Logistics. Experience the newly expanded, market-leading PRA. We embody Passion, Reach and Authenticity to deliver transformative business events-anywhere.

Reporting directly to the Director of Program Finance and indirectly to the Regional Vice President, the Regional Program Finance Manager (RPFM) plays a critical role in supporting regional offices and is responsible for managing document administration, client invoicing, program closeouts, supplier onboarding, timely cash collections, and other finance-related administrative functions. The RPFM works closely with the local sales, creative and design, and event operation teams, as well as the PRA Finance Department, our vendor partners, and our clients.

Primary Responsibilities Include

Client Invoicing

• Work with the Program Performance Team to invoice clients for all deposits in a timely manner, in accordance with contractual terms and master service agreements.
• Monitor incoming payments and follow up with clients as needed to ensure timely collections and minimal disruptions to program cash flow.
• Process client refunds when applicable, ensuring all required documentation is complete and properly filed.
• Review the region's weekly A/R aging report and proactively follow up with clients on outstanding balances.
  
  

Program Closeouts

Responsibilities

Collaborate with PRA Event Producers (EPs) and the Finance Department to complete the program close-out process within 15 days following event operations. Responsibilities include:

• Ensuring the highest standard of quality and accuracy in PRA invoicing by reviewing all client-facing documents for grammatical, formatting, and financial errors.
• Reconciling revenue detail to confirm proper classification and GL account recording, and cost detail, to ensure that final accrual amounts are as accurate as possible.
• Calculating and documenting any hotel, third-party, or special program commissions/rebates due to partners.
• Verifying the accuracy and proper recording of any applicable sales tax charges.
• Preparing a comprehensive financial package for the accounting team, capturing all relevant financial and operational data from the program.
• Working with local teams and clients to process any necessary changes, updates, or adjustments, including submitting a revised PCO when needed.
  
  

Supplier Onboarding and Maintenance

Own the setup and ongoing maintenance of regional supplier records, ensuring credit accounts and payment terms are accurately established. Maintain up-to-date W-9s, banking details, and certificates of insurance with vendors while working directly to manage refund and commission amounts.

Miscellaneous

• Work with the Regional Vice President on any ad hoc financial reporting or project needs.
• Ensure Program Folders are up to date with all required documents.
• Oversee the petty cash or cash advance reporting of regional offices.
• Assist with regional time-tracking reports, data maintenance, and team communication.
• Support enhancements of PRA software including Salesforce and Event Cost Sheet when required.
  
  

Qualifications

• Prior Destination Management Company, event production, or hospitality experience preferred.
• Bachelor's or Associate Degree in Accounting, Business Administration, or Finance is a plus.
• Intermediate to high proficiency in MS Office and Excel; Salesforce and/or NetSuite experience is beneficial.
• Basic understanding of Accounting and Business principles.
• Ability to work both independently and collaboratively within teams.
• As needed, ability to cross-trains with PRA Finance members and other RPFMs.
  
  

Competencies

• Demonstrates a personal commitment to organizational excellence, honesty, integrity, and ethics.
• Strong analytical, critical thinking, and judgment skills.
• Strong attention to detail; with a "measure twice, cut once" mentality.
• Self-motivated, with effective verbal and written communication skills and the ability to interact with clients, suppliers, and colleagues.
• Ability to multitask and prioritize effectively, with adherence to strict deadlines.
• Holds self and others accountable for outcomes.
• Proactively seeks to automate, streamline, and document processes.
• Capable of occasionally lifting office products and supplies weighing up to twenty pounds.
  
  

Salary: $70,000-77,000 with additional incentive package. Benefits package includes medical, dental, and vision insurance, short and long-term disability insurance, life insurance, 401(k) with match, paid holidays, vacation, and sick time, parental leave, cell phone stipend, pet insurance, plus additional benefits.

Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we've made and look forward to the continued and increased impact we will have through these programs and initiatives.

Our Corporate And Incentive Program Planning Capabilities Include

Creative Event Design Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital Hybrid Programming; Health Safety Logistics; CSR Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit www.pra.com for more information.