What are the responsibilities and job description for the Billing Specialist position at PPI Quality & Engineering, LLC?
Roles & Responsibilities
- Assist in entering and filing contractor time and expense reports
- Perform error tracking of timesheet/expense entries
- Work directly with assigned Project Coordinator to help with any client-specific requirements
- Reconcile time and expenses between ERP (“Vision”) and in-house database (“QAR”)
- Create invoice package per client requirements
- Submit proper invoice to client for approval and payment per client timeline
- Follow up on submitted invoices to ensure timely payment
- Interact with Project Coordinator for approvals and guidance with regards to items being invoiced
- Complies with PPI Quality Management System and its documented procedures
Required Skills
- 2 – 5 years in billing / invoicing
- 2 – 5 years in oil and gas industry
- Proficient in Microsoft Office including Excel and Word
- Knowledge of basic accounting principles
- Strong time management and organizational skills
- Ability to meet tight project deadlines
- High degree of accuracy and attention to detail
- Ability to work independently
- Self-motivated
- Detail-oriented, resourceful
- Positive, flexible team-oriented approach, with willingness and desire to work as part of a multi-disciplinary team
- Strong problem-solving skills, analytic abilities, and work ethics
- Excellent verbal, written, and interpersonal communication skills
Desired Qualifications
- Deltek experience
- Open Invoice experience
- Ariba experience
- GEP Smart experience
Benefits
- Health Insurance
- Retirement Plan
- Paid Time Off
- Hybrid Work Schedule (3 days – office / 2 days – remote)
Work Location
- 151 Southpark Road, Suite 400, Lafayette, LA 70508
Reports To
- Billing Manager