Production Assistant-Sleepwear Apparel

The Production Assistant provides administrative and operational support to the Production Department. This role ensures that daily production activities, purchase order issuance, documentation, and communication with vendors and internal teams are managed efficiently. The Production Assistant is responsible for issuing and maintaining purchase orders in the ERP system (Blue Cherry), data entry, tracking samples, and supporting the Production Department in maintaining on-time delivery and product accuracy.

Duties and Responsibilities:

Purchase Orders & ERP (Blue Cherry)

· Issue purchase orders (POs) in the ERP system (Blue Cherry), ensuring style, color, size breakdown, quantity, cost, delivery date, and destination are entered accurately and match the approved order.

· Enter and maintain style, SKU, vendor, and factory data in Blue Cherry to keep order and production records accurate and current.

· Process PO revisions and amendments (quantity, cost, or delivery date changes), reissue updated POs and communicate changes to vendors and internal teams.

· Obtain and file PO confirmations/acknowledgements from factories and track open PO status against the production and delivery calendar.

· Run and distribute standard Blue Cherry reports (open orders, WIP, delivery status) to support the Production Team and VP of Sourcing & Production.

Sampling & Product Support

· Ensure the efficient and accurate handling of Sleepwear & Men's Underwear product samples, facilitating the sampling process and supporting the Production Team in delivering top-quality products for our customers.

· Track and organize sample submissions, lab dips, and approvals from factories.

· Communicate directly with vendors and factories overseas regarding sampling status.

· Create and maintain the Production Sample Tracking log.

· Distribute packages of production submissions to Design and Tech for approval.

· Receive samples and cross-check with the Production Managers to confirm all information on the sample tag is accurate and complete before handing off to the Design and Tech Teams.

· Track production sample dispatch dates.

· Track production sample arrival dates.

· Create sample tags, take photos, and prepare all samples for hand-off to the Design Team.

· Create sample tags, take photos, and prepare samples for licensor and retailer approval under the guidance of the Production Managers.

· Punch fabric on PP and TOP samples to confirm weight is within tolerance.

Shipments & Logistics Support

· Create packaging labels to send PP samples to the overseas office and/or 3rd party QC.

· Coordinate sample shipments between vendors, QA, and merchandising teams.

· Contact shipping couriers regarding any package on hold at the courier and/or customs.

· Create and maintain the Packages Tracking log.

General Support

· Support communication flow between the production, design, tech, and quality teams.

· Assist the VP of Sourcing & Production with daily administrative and tracking tasks.

Qualifications:

· Bachelor's Degree or equivalent experience in Business, Apparel Production, or a related field.

· 1-2 years of experience in apparel production, sourcing, or a comparable administrative support role.

· Experience in issuing purchase orders and working in an ERP system; Blue Cherry experience strongly preferred.

· Proficient in Microsoft Office (Excel, Word, Outlook); comfortable working in ERP and/or PLM systems.

· General computer skills to include Adobe Creative Suite (Illustrator & Photoshop) and Adobe Acrobat.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• New York, NY 10001 (Preferred)

Work Location: In person

Salary : $20 - $24