Project Billing Specialist

At POWERX, our people are at the heart of everything we do. From testing and commissioning to engineering and compliance, every service we provide plays a vital role in powering safe, reliable, and efficient systems.

As the nation’s leading provider of comprehensive power solutions, we foster a culture of integrity, respect, and teamwork. In an ever-evolving industry, our mission is to help businesses optimize system performance, ensure safety and compliance, and drive operational excellence through innovation and accountability.

Whether you're an experienced professional or launching your career, POWERX provides an environment where you can grow, make an impact, and build a lasting legacy.

About Us

At POWERX, we take pride in being the premier provider of comprehensive power services, ensuring that power systems operate efficiently and reliably. Our commitment to quality and excellence is evident in our field services, engineering and consulting expertise, and adherence to certifications and regulations. Safety and performance are at the forefront of our integrated approach.

We are a people-first company, valuing integrity, respect, and teamwork. Our mission is to empower businesses by optimizing system performance, ensuring safety and compliance, and driving operational excellence with innovative solutions. At POWERX, we offer a dynamic environment where both experienced professionals and newcomers can grow, make an impact, and build a legacy.

Our vision is to lead the future of power systems with cutting-edge technology, sustainable practices, and a relentless focus on customer success. We are dedicated to expanding our expertise, locations, and services while maintaining our people-first philosophy. Partnering with POWERX means gaining a trusted team of passionate experts committed to delivering value and fostering lasting relationships. Join us in making power work for our clients and the communities we serve!

OUR POWERX PERKS

• Competitive Pay
• Incentives for Certifications
• Referral Bonus Program
• Tuition Reimbursement
• Medical, dental, vision, LTD, STD, Basic Life/AD&D, and other ancillary products
• 401k program with a company match
• Performance Program
• Paid Parental Leave
• PTO including Wellness Days and Paid Holidays
• And much more!
  
  

Job Summary

The Project Billing Specialist is responsible for managing the billing process for various projects within the organization. This role involves ensuring accurate and timely invoicing, tracking project costs, and maintaining comprehensive billing records. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work independently.

Supervisory Responsibilities

• None.
  
  

Duties/Responsibilities

Invoicing

• Prepare and issue accurate and timely invoices for projects on a weekly basis.
• Ensure all billable items are captured and invoiced correctly.
  
  

Cost Tracking

• Monitor and track project costs and expenses.
• Ensure all expenditures are aligned with project budgets.
  
  

Collaboration

• Communicate with internal and external stakeholders regarding billing inquiries and updates.
• Assist customers with project set up functions (requesting COIs, AIA forms, and/or complete schedule of values).
• Work closely with project managers and other team members to gather necessary billing information.
  
  

Record Keeping

• Compare project proposals and scope of work to contracts and change orders to ensure alignment.
• Maintain comprehensive and accurate billing records and documentation.
• Ensure compliance with company billing policies and procedures.
• Verify accuracy of project information within the ERP system.
  
  

Additional responsibilities and tasks as required to support the organization's goals and adapt to evolving business needs.

Attributes/Abilities

• Must have a satisfactory background check.
• Strong verbal and written communication skills.
• Proven organizational skills with the ability to prioritize tasks, manage time efficiently, and handle multiple responsibilities simultaneously.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and relevant software tools.
• A positive attitude and an enthusiastic, proactive approach to responsibilities.
• Analytical and problem-solving skills.
  
  

Experience And Education

• High school diploma/GED.
• 2-5 years of experience in billing, accounting, or finance.
• Knowledge of ERP systems is a plus.
  
  

Physical Requirements

• This is an office desk position with no significant physical exertion required.
  
  

POWERX is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.