Administrative Assistant

Powerstone Property Management, a fast-growing community association (HOA) management company in Orange County is seeking a full time Administrative Assistant at its satellite office in Temecula. Powerstone offers a competitive salary, a professional work environment, good benefits, including medical, dental, life insurance, a matching 401k plan plus paid holidays, sick and vacation time.

Job Description & Qualifications:

This position will provide the following front office and administrative support to Community Association Managers and the communities they manage:

• Issuing work orders, violation letters, and drafting correspondence.
• Prepare and administer association mailings.
• Assist with property inspection reports and follow-up action items.
• Assist with architectural plan processing and applications if needed,
• Handle customer service calls and office visits from homeowners and vendors.
• Maintain any events calendar and provide facility keys/fobs for designated communities.
• Receives the public and answers questions in person and by phone.
• Retrieve and direct voice mail messages daily.
• Open and process incoming mail daily.
• Operate office machines as needed including copiers, printers and postage machine.
• Log incoming deliveries and ensure pick-ups from front desk.
• Prepares outgoing mail for daily courier service.
• Order office supplies.
• Assist with mailings and special projects.
• Perform other clerical duties and tasks as assigned.

Requirements:

• AA Degree and/or High School degree and between 1-3 years of related experience, or equivalent combination of education and experience. HOA industry knowledge a plus.
• Excellent written, verbal and interpersonal skills.
• Strong customer service skills coupled with problem solving/analytical skills.
• Must be organized, detail oriented and able to multi-task in a fast pace environment.
• Ability to manage priorities and workflow and meet all deadlines.
• Proficient in Microsoft Word.
• Ability to work independently with minimal supervision.
• Ability to work flexible hours if requested on occasion.

Please send resume with salary requirement to email address listed.

Pay

• The pay range for this position is $19-20/hour, however, base pay offered may vary depending on job-related knowledge, skills, and experience.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $19 - $20