What are the responsibilities and job description for the Accounts Receivable Specialist position at Powerfull Electric?
Our company is currently seeking an Accounts Receivable Specialist to join our team! You will be responsible for preparing and examining financial records for our company.
DUTIES & RESPONSIBILITIES:
· Continually review all the steps in the billing and collection process for efficiency and cost effectiveness.
· Prepare spread sheets and reports related to collections, as directed by the Controller
· Manage the status of accounts and balances and identify inconsistencies
· Update accounts receivable database with new accounts or missed payments
· Ensure all clients remain informed on their outstanding debts and deadlines
· Contact and discuss company invoices and financial obligations with the related client in the process of billing and/or collecting receivables from the client
· Provide solutions to any relative problems of clients
· Collections calls on a weekly basis for money due
· Send monthly statements to customers
· Write thorough reports on billing activity with clear and reliable data
· Input selected data into QuickBooks for input to customer and job files.
· Maintain the opening and closing of all jobs.
· Review AR statements for open and unbilled costs.
· Ensure that all records relating to and flowing through this function are filed properly and accessible only by authorized personnel
· When requested, train other employees.
· When necessary and requested by supervisor, assist other office personnel.
· Perform all other tasks assigned by your supervisor. Maintain SOV & monthly billing, adhere to schedules and deadlines.
· Reconcile approved estimate jobs with Labor Resource.
· Ensure that all jobs listed are on a billing schedule
· Increased involvement with analysis
· Run Reports such as: Open SO Status, Job Progress vs. Estimate, Unbilled Cost by Job, AR Aging & others as assigned.
· Ensure that Service Billing is being billed and closed in a timely manner
· Maintain collection report accounts should not be allowed to go over 60 days
· If required cover phones when the front desk needs assistance. Ensure that all phone calls are answered within three rings and answers with a polite, “Good morning (or afternoon), Powerfull Electric, how may I help you?”
· As needed when at the front desk, greet visitors with a smile and a positive attitude. Immediately report any suspicious visitors to management. The visitor policy and sign in sheet should be enforced. The front desk should never be left unattended