Accounts Receivable Specialist

Who We Are

Power Systems West (PSW) is a family-owned business which was founded in 1955 and is a long-time KOHLER distributor. We have aligned our vision with our goal to become the go to generator systems supplier in Washington, Oregon, Colorado, Utah, Idaho, Montana, and Alaska. As such, we are building a winning team of experts who are committed to providing total power solutions to our customers.

What We Do

The Power Systems West team provides generator, air compression, and engine solutions for life’s power needs. Offering quality brands like KOHLER®/Rehlko, Atlas Copco, and Honda. our experts provide solutions for data centers, water & sewer districts, healthcare facilities, utilities, military bases, hi-rise buildings, hi-tech, bio-tech, pharmaceutical, government, airports, retail, manufacturing, casinos, and residences.

The Role

Reporting to the Accounts Receivable Manager, the Accounts Receivable Specialist is responsible for managing the full Accounts Receivable cycle, including cash application, collections, customer account maintenance, account reconciliation, lien administration, and customer service. This position works closely with customers and internal departments to maximize cash flow while maintaining positive business relationships.

Key Responsibilities include the following:

• Manage an assigned portfolio of customer accounts and perform collection activities by phone, email, and written correspondence.
• Post and apply customer payments (checks, ACH, wires, EFT, cash, and credit cards) and perform daily cash reconciliation.
• Reconcile customer accounts, research payment discrepancies, and resolve billing disputes with internal departments.
• Maintain accurate records of customer interactions, payment commitments, and collection activities.
• Prepare and process lien releases and assist with Preliminary Notices, Stop Notices, and Bond Claims as needed.
• Set up and maintain customer accounts, including tax exemption and resale certificates.
• Generate and distribute monthly customer statements and assist customers with payment portals, invoices, and account inquiries.
• Collaborate with Sales, Service, Project Management, and Accounting to resolve customer issues and improve collection performance.
• Participate in process improvement initiatives and perform other duties as assigned.

Required Skills and Experience

• 5 years of Accounts Receivable and commercial collections experience.
• Experience with Microsoft Great Plains, Priority ERP, or similar systems.
• Knowledge of Multistate lien laws, stop notices, and bond claims.
• Experience in construction, industrial, or service-related industries.
• Demonstrates initiative and strong analytical skills by researching issues from multiple sources, evaluating alternative solutions, and collaborating across departments to achieve accurate and timely resolutions.
• Experience with cash applications, account reconciliation, and customer collections.
• Strong customer service, communication, organizational, and problem-solving skills.
• Proficiency in Microsoft Excel, Word and ERP/accounting systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Keen analytic, organizational and has problem-solving skills.

Power Systems West Core Values

All PSW team members are expected to embrace and demonstrate our Core Values:

• CHAMPION SAFETY: Know it. Own it. Share it.
• ACT WITH ETHICAL INTEGRITY: Build trust by honoring our reputation and relationships
• PEOPLE FIRST: Prioritize family values, value diversity and operate as one caring team
• PURSUE EXCELLENCE IN CRAFT: Deliver exceptional internal and external customer service; embrace continuous improvement
• LEAD HUMBLY AND CONFIDENTLY: Take initiative with confidence; be respectful and open to learning
• BE ACCOUNTABLE; ALWAYS ON: Accept challenge and make it happen to support our customers 24/7/365 power needs

Compensation & Benefits

As a PSW team member, you will enjoy a total compensation package that includes competitive pay and benefits:

• Competitive Pay Range: $27 - $29/hour, dependent upon experience
• Health & Wellness: medical, prescription drug, dental, vision, life, employee assistance program and pet insurance
• Work/Life Balance: generous paid time off and holiday schedule
• Support: 401(k) savings plan with company contributions, tuition reimbursement and training for professional development

We are a drug-free workplace; drug and alcohol testing will be conducted as part of the post-employment offer process.

Power Systems West is an equal employment opportunity employer. We do not discriminate on the basis of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, Veteran status or other status protected by law.

Pay: $27.00 - $29.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Ability to Commute:

• Portland, OR 97209 (Preferred)

Ability to Relocate:

• Portland, OR 97209: Relocate before starting work (Preferred)

Work Location: In person

Salary : $27 - $29