Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, managing front desk operations with enthusiasm and professionalism. Your expertise in office management, customer service, and administrative support will ensure smooth daily operations. You’ll handle a variety of responsibilities, from managing multi-line phone systems to coordinating schedules, all while providing exceptional support to staff and visitors alike. This position offers an exciting opportunity to contribute to a vibrant workplace environment where efficiency and positive interactions are at the forefront.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression of the organization
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle front desk duties including scheduling appointments, maintaining calendars, and organizing meetings
• Perform data entry, filing, and document proofreading to maintain accurate records and correspondence
• Support office management tasks such as supply ordering, mail distribution, and maintaining cleanliness of common areas
• Utilize Microsoft Office Suite for document creation, editing, and collaboration
• Assist with bookkeeping tasks using QuickBooks when needed.
• Provide customer support via phone or email, addressing inquiries promptly and courteously
• Manage incoming emails and correspondence with strong organizational skills and attention to detail
• Support personal assistant duties including calendar management for executives or team members

Qualifications

• Proven experience in office administration, clerical work, or reception roles with a strong focus on customer service
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), and data entry skills
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Experience managing multi-line phone systems and demonstrating professional phone etiquette
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Knowledge of office management procedures including filing systems, proofreading documents, and calendar management.
• Personal assistant experience or experience supporting executives is beneficial
• Ability to handle confidential information discreetly while maintaining professionalism at all times

Join us in creating a welcoming environment where efficiency meets excellence! This paid position offers an engaging work atmosphere where your organizational talents will shine. We value proactive individuals who thrive on providing top-tier support and fostering positive interactions every day.

Pay: $20.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $27