What are the responsibilities and job description for the Office Assistant position at Powell, Berlin and Fard Tax and Accounting, Inc.?
Overview
We are seeking a dedicated and detail-oriented Office Assistant to join our team. The ideal candidate will possess strong organizational skills and a passion for providing excellent customer service. This role is essential for ensuring the smooth operation of our office, supporting various administrative tasks, and maintaining effective communication with clients and team members. The Office Assistant will be responsible for managing front desk duties, handling multi-line phone systems, and assisting with various clerical tasks.
Responsibilities
- Greet visitors and manage front desk operations, ensuring a welcoming environment
- Assemble client tax return packages and follow up for completion
- Assist clients with scheduling payments
- Answer and direct calls using multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately and efficiently
- Maintain organized filing systems for easy access to documents
- Assist with calendar management, scheduling appointments, and coordinating meetings
- Provide customer support by addressing inquiries and resolving issues promptly
- Utilize Microsoft Office for document creation, spreadsheets, and presentations
- Proofread documents to ensure accuracy and clarity before distribution
- Support bookkeeping tasks as needed, including managing invoices and financial records
- Collaborate with team members to enhance office management processes
Qualifications
- Previous office experience or administrative experience is preferred
- Strong computer skills, including familiarity with Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent organizational skills with the ability to manage multiple tasks simultaneously
- Strong typing skills with attention to detail in data entry tasks
- Knowledge of phone etiquette to handle calls professionally
- Experience in customer service roles demonstrating effective communication skills
- Familiarity with tax office is an advantage
- Time management skills to prioritize tasks effectively in a fast-paced environment
Join our team as an Office Assistant where you can contribute your skills in a supportive environment while gaining valuable experience in office management. We look forward to your application!
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
Salary : $20 - $25