What are the responsibilities and job description for the Administrative Assistant position at Poulos & Bennett?
Job Description:
Overview:
This position provides comprehensive administrative support to senior leaders and project teams, ensuring the smooth and efficient execution of daily office operations and deliverables.
Responsibilities:
Manage calendars, schedules, meetings, trainings, and travel arrangements as needed.
Greet all visitors, clients, vendors, and team members in a professional, courteous, and respectful manner.
Support with project set up as needed.
May support the Proposal process as needed.
Prepare meeting agendas, arrange catering, and coordinate logistics for client and internal meetings, as well as special celebrations.
Create, edit, and produce detailed documents, including letters, proposals, reports, spreadsheets, and memorandums, using the Microsoft Office Suite.
Support multiple managers and executives by managing documentation and ensuring the timely delivery of materials.
Organize, retrieve, and maintain corporate documents, records, and reports through effective filing and scanning practices.
Handle and process sensitive and confidential information with discretion and professionalism.
Perform other duties and responsibilities as assigned.
Qualifications:
Minimum of 5 years of experience in a similar administrative support role.
Proven experience handling highly sensitive and confidential information.
Exceptional communication skills, both verbal and written.
Strong interpersonal skills with the ability to interact effectively across all levels of the organization.
Proficiency in Microsoft Office Suite and document review software, such as Bluebeam or Adobe Acrobat.
Ability to meet deadlines and adapt to shifting priorities with professionalism and efficiency.
High attention to detail and accuracy in work output.
Demonstrated ability to work independently, take initiative, and self-manage tasks.
Reliable, dependable, and available to work Monday through Friday, 8:00 AM to 5:00 PM, with occasional overtime as needed.
Preferred Qualifications:
Bachelor’s degree.
Industry experience in a professional services environment.
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EEO Statement:
All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.