Special Education Secretary

JOB SUMMARY: Provide clerical support to the Supervisors of Special Education in a manner that is professional, diplomatic, and complies with confidentiality requirements.

PRIMARY DUTIES AND RESPONSIBILITIES:

1. Perform clerical duties, including but not limited to answering the phone, opening and distributing mail, typing correspondence, and memos, and filing.
2. Review IEPs/GIEPs and send back to Case Managers if corrections are needed.  Set up state reporting for each IEP that is processed.
3. Assign caseloads within the IEP writing system and update as needed for teachers, therapists and Guidance Counselors for IEPs, GIEP and 504s. Keep the Full Time Equivalent document up to date weekly so that caseload maximums and minimums are assured.
4. Assist with the online management of the special education software system.
5. Provide the transportation company with specialized transportation information from IEPs at the start of the school year and when requested or changed.
6. Manages calendar for Supervisors of Special Education and assists with meeting preparations.
7. Oversee tracking in state and district databases for students receiving special education services and staff to include transportation, scheduling as well as confidential records of these students.
8. Distribute student records by Email as requested by other districts (when withdrawals occur) as well as request documents from students’ previous districts and upload to IEP writer system and set up reporting.
9. Attend and participate in all required meetings and training sessions.
10. Support the Pupil Services Team with all compliance monitoring and corrective action processes as outlined by the state.
11. Provide receptionist coverage on a rotating basis and as needed.
12. Review processed IEPs to ensure the school team has Esigned the document.  If signatures have not been received, reach out to let them know another link will be coming to Esign.
13. Communicate with the MCIU in the coordinating of EI student records and  evaluations.
14. Distribute student records by Email as requested by other districts when withdrawals occur as well as request documents from students’ previous districts and upload to IEP System and set up reporting.
15. Communicate with alternative schools concerning placement of students to include setting up in-take procedures and transportation arrangements.
16. Address parent needs via all forms of communication including unscheduled visits to the District Office.
17. Assist with the coordination of extended school year services with oversight from the Special Education Supervisors.
18. Perform other duties as assigned by the Director of Pupil Services and Supervisors of Special Education.

QUALIFICATIONS:

One (1) experience in a business environment necessary

High School diploma required

Secretarial or business school preferred

Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)

Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code) 

FBI Criminal History Record

Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994

Such alternatives to the above qualifications as the Board may find appropriate and acceptable

PHYSICAL DEMANDS: 

Ability to reach above and below the waist  

Ability to use fingers to pick, feel and grasp objects

Ability to lift and/or carry supplies and/or papers weighing no more than 20 lbs. 

Ability to mostly sit with some walking, standing or moving throughout the work environment  

SENSORY ABILITIES:Visual acuity

      Auditory acuity

WORK ENVIRONMENT: Typical office environment

Subject to inside environmental conditions

TEMPERAMENT: Must possess excellent interpersonal skills

Must be able to work in an environment with frequent interruptions

Able to make judgments and work under high level of stress

COGNITIVE ABILITY:Ability to communicate effectively

Ability to organize tasks    

Ability to handle multiple tasks

Ability to exercise good judgment

SPECIFIC SKILLS: Must possess leadership skills

Must possess computer skills

Ability to operate various office equipment

HOURS: 7.5 hours per day

SCHEDULE: 12-month, 260 days position

LOCATION: District Offices

PAY: $22 per hour

BENEFITS: Competitive benefits package starting the first day of employment and includes healthcare and pension (PSERS). Generous paid time off. 

Must have current Act 34, 151 & 114 Clearances

Pottsgrove School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.