What are the responsibilities and job description for the Dock Operations and Inventory Control Specialist position at Potter Electric Signal Company?
Why This Role Matters
Production depends on the right materials in the right place at the right time. As the Dock Operations and Inventory Control Specialist, you secure inventory integrity from the moment a truck arrives through final storage, ensuring compliance with safety and quality standards every step of the way.
What You'll Do- Receiving & Inspection
- Assign dock doors and coordinate unloading to keep material flow efficient.
- Inspect deliveries from suppliers, vendors, and carriers; verify counts and condition.
- Match shipments to purchase orders, packing slips, manifests, and bills of lading.
- Identify and document shortages, damages, and non-conforming material; initiate RTVs when appropriate.
- Work with Purchasing, Quality, suppliers, and carriers to resolve issues quickly.
- Inventory Management
- Label, organize, and store received items in designated inventory locations.
- Post receipts and adjustments in ERP/inventory systems to preserve traceability.
- Support cycle counts, audits, and reconciliation activities.
- Monitor transactions to sustain accuracy across the warehouse.
- Adhere to kanban signals and workflows.
- Documentation & Reporting
- Maintain precise records of invoices, packing slips, manifests, and shipment files.
- Report shipment activity for accounting, auditing, and compliance needs.
- Manage paperwork for damaged goods, RTVs, and discrepancies.
- Coordination & Communication
- Align daily inbound/outbound transportation schedules with production priorities.
- Serve as the central contact for receiving inquiries and escalation.
- Communicate delivery status, timing, and requirements with carriers and suppliers.
- Maintain records of approved and potential transportation carriers for operational and audit purposes.
- Quality, Safety & Compliance
- Verify incoming materials meet specifications and company standards.
- Follow all company safety policies and hazardous material handling procedures.
- Provide accurate receiving documentation to support internal and external audits.
- Operational Support & Improvement
- Manage daily dock operations to enable efficient material flow.
- Update receiving schedules to align with production and warehouse needs.
- Drive improvements in safety, efficiency, inventory accuracy, and process performance.
- Detail-obsessed approach with a passion for accuracy.
- Excellent organization and time management skills to balance multiple deadlines.
- Clear communication—written and verbal—across teams and vendors.
- Proficiency with ERP/inventory systems plus Teams, Outlook, and Excel.
- Strong problem-solving and decision-making in a fast-paced manufacturing setting.
- Knowledge of receiving, inventory control, kanban, shipping, and warehouse operations.
- Understanding of quality standards, safety requirements, and regulatory compliance.
- On-time, accurate receipts with clean documentation.
- Zero surprises for Production thanks to precise inventory visibility.
- Well-orchestrated carrier activity and dock throughput.
- Audit-ready records that reflect best-in-class compliance.
- Continuous improvement that raises safety, speed, and reliability.
Salary : $23 - $26