Administrative Assistant

About the job

PHG is a hospitality management company focused on Food, Culture and Event Experiences.

At core, we’re a team that is passionate about creating connections with people through food, community, and fellowship. We are known for curated hospitality experiences in the Greater Washington and Baltimore Metropolitan area and more recently throughout the United States. 

Office Asst.

Potomac Hospitality is looking for an Administrative Assistant to support our business operations. We need an individual with excellent interpersonal and organizational skills to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a variety of tasks related to daily activities of a busy catering and restaurant management company. 

What you’ll do:

• Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.

• Maintain positive relations with clients at all times, via email and/or phone communications and correspondence.

• Familiarity with corporate catering and restaurant operations is a plus. 

• Monitor and maintain cleanliness, sanitation, and organization of assigned work areas.

• Tripleseat or Caterease experience is a plus. 

•  Expert in Microsoft Suite, Google Workspace and Canva preferred.

• Scheduled daily activities and in-house groups.

• Schedule Leadership Travel, Meetings and Speaking Engagements

• Assist in planning Community and Special Events as needed.

•  Assist Department Heads with New Hire onboardings.

•  Process Gift Certificates when needed.

•  Process invoices for events - entertainment, decorations, production, and others

• Assist events teams to ensure efficiency in logistics. 

• Order office supplies as needed.

• Coordinate Food and Beverage meetings minutes.

• Maintain stationary supplies & proper filing systems.

• Customer Service, prior admin experience preferred.

• Excellent organizational skills.

• Clear, positive, energetic communication skills.

• Able to deliver and communicate to diverse crowd of associates.

• Excellent communication and literature skills. 

• Food & beverage or culinary experience preferred.

Requirements

Other Position Information

· Must be willing to work 40 hours a week and travel when necessary

· Salary dependent upon experience