Work Order Manager

Position Title: Work Order Manager

Division: Potawatomi Training

Location: Anniston, AL

Compensation Plan: Exempt- Salaried

Employment Class: Full Time- Regular

Position Summary

The Work Order Manager is responsible for the entire work orders process, from beginning to end, to ensure the timely and accurate creation, dissemination, and documentation of work.  This position is also responsible for preparing the initial monthly ODC billing invoice for corporate.

Essential Duties & Responsibilities

·         Receive work orders from the Contracting Officer Representative (COR)

·         Determine appropriate services, with clients and/or customers, to define project scope, requirements, and deliverables

·         Develop a plan and/or cost estimate for the work order and submit to COR for approval

·         Provide an estimated cost of services in accordance with Performance Work Statement (PWS) guidelines

·         Monitor and evaluate potential cost changes to the initial estimate and provide a revised estimate if a major change in cost occurs

·         Provide a final cost for services rendered in accordance with PWS guidelines

·         Maintain a master workbook defining work orders issued and pertinent data related to the work order

·         Submit driver overtime and charter bus requests per Transportation Manager projections

·         Confer with Training Partnership Management Special Events Coordinator on specifics of TPM class tracking requirements

·         Create and/or delete capabilities within the work order system, based on compiled data

·         Maintain a complex, ever changing, work order filing system

·         Responsible for compiling data and entering information into the initial billing invoice, for the corporate office, each billing cycle (monthly); maintain a summary spreadsheet

·         Work closely with Inventory Control Specialist, for accurate accountability of purchases

·         Collect all work order documents, containing chargeable costs, to the contract (Other Direct Costs {ODCs})

·         Compile and record supplies ordered and conference cost

·         Travel in support of conferences when needed

·         Other duties as assigned

Education, Certification & Experience Requirements

Education:

·         Bachelor’s Degree in Accounting/Finance preferred.  High school graduate or GED equivalent and 3 years of experience in finance and/or accounting will be considered in lieu of degree.

Experience:

·         Highly motivated self-started with strong time management skills

·         Detail oriented, excellent problem solving, planning and organizational skills

·         Experience in Microsoft Office (with excellent skills in Excel – certification preferred)

·         Must possess and exhibit excellent verbal and written communication skills

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Potawatomi Training, LLC is an equal opportunity employer. Potawatomi Training, LLC does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.