What are the responsibilities and job description for the Slots Special Project Coordinator position at Potawatomi Casino Hotel?
Pay based on experience | First Shift
In this fast paced, high energy environment where accuracy and detail is essential, how do we keep track of our many casino transactions? As the Slots Special Project Coordinator you will assist the Slots Department in a variety of departmental activities and projects. You will contribute to our continued success by demonstrating unsurpassed internal and external guest service, a high level of integrity and ethical standards, and personal and professional dedication to our mission, vision, and values.
Principal Duties and Responsibilities (*Essential Functions)
- Perform administrative office duties to support the department to include but not limited to order office supplies and equipment, conduct supply inventory, perform basic recordkeeping, file, answer phone calls, and serve as a primary point of contact and liaison between the office, team members, and external companies on a range of day-to-day issues.
- Prepare, draft, and edit reports, memos, letters, and other documents.
- Track, update, and maintain routing with all slot vendor contracts.
- Supervises, develops and maintains content for the Slot department on the company intranet site.
- Creates marketing requests, prepares, edits, reviews and approves marketing content including updating Slot Finder content and Creating monthly ANTE content.
- Prepare and route purchase order requisitions to the Purchasing department and work with Purchasing to resolve any slot vendor machines order issues.
- Enter requisitions into purchasing software including but not limited to slot machine purchases, hardware, and software.
- Maintains inventory and supplies for Slot Department (excluding gaming equipment) to ensure needed items are in stock and available.
- Create, develop, analyze, and maintain databases, spreadsheet, and PowerPoints and create graphs and charts for presentations as needed.
- Organize and facilitate meetings, schedule and coordinate dates, times, venues, attendance, and agendas
- Review payroll forms, and makes any adjustments with proper documentation.
- Updates and approves time cards and attendance for FML, LOA, Workers Comp and coordinates with HR.
- Assist with invoice reconciliation as necessary to ensure vendors are paid accurately and in a timely fashion while protecting the assets of the department and company.
- Perform job duties in full compliance with departmental Internal Controls, policies, procedures, and regulations.
- Perform other duties as assigned.
Job Qualifications
- High School diploma or equivalent and 2 years of administrative assistant or related experience are required.
- Office skills must include the ability to use standard office equipment and the ability to demonstrate Microsoft Excel, Word, and PowerPoint skills.
- The ability to use basic math skills including adding, subtracting, multiplying, dividing, and counting using whole numbers, fractions, and United States currency.
- The ability to use strong organization skills and attention to detail to accurately handle multiple job duties and projects in a fast-paced environment.
- Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
- The ability to maintain discretion in handling confidential information.
- The ability to interact with guests and team members professionally.
- The ability to work irregular hours and extended shifts including late nights, early mornings, weekends, and holidays.
- While performing the duties of this job, the team member is required to talk, hear, stand, sit, walk, climb, balance, stoop, kneel, crouch, and move freely throughout the office and property for duration of scheduled shift. The team member is frequently required to use hands to handle or feel objects, tools, or controls, and reach with hands and arms. The team member must be able to operate a personal computer. The team member is required to lift, carry, push, pull, or move objects up to 30 pounds on a regular basis without assistance or more with assistance. Team member must wear all required Personal Protective Equipment (PPE) while performing job duties. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Working Conditions
The noise level in the work environment is usually moderate. When on the casino floor the noise level increases. The facility is not smoke free.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all qualifications, responsibilities, duties, and skills required.