What are the responsibilities and job description for the Executive Office Assistant position at Post Holdings Inc.?
Business Unit Description:
Our offices and manufacturing sites are in more than 60 locations in five countries, and we have 11,500 employees. Over the past 12 years, Post has made 25 acquisitions and reached $7.9 billion in net sales in fiscal 2024. During turbulent times of market uncertainty, the food industry has provided a level of stability unlike other industries.
Responsibilities:
Office Administration
Physical Demands
Feeding the world is what we do – how we do it is unique. We are not your textbook consumer packaged goods company. While others may be slow to make change happen, Post continuously drives both inorganic and organic growth. Our history is evidence of that fact with over 100 years of heritage and growth from brands that transcend generations like Honey Bunches of Oats, Fruity Pebbles, Malt-O-Meal, Bob Evans, Kibbles 'n Bits, Egg Beaters, Peter Pan peanut butter and more. Our foodservice and ingredient businesses supply other products you love for brands, restaurants and stores.
Our offices and manufacturing sites are in more than 60 locations in five countries, and we have 11,500 employees. Over the past 12 years, Post has made 25 acquisitions and reached $7.9 billion in net sales in fiscal 2024. During turbulent times of market uncertainty, the food industry has provided a level of stability unlike other industries.
Post Holdings, Inc. is a Fortune 500® company headquartered in Brentwood, a suburb of St. Louis, Missouri. Our casual professional atmosphere encourages team members to collaborate, innovate and support our operating companies. Our passion and drive advance the reputation of our operating companies and brands—together, we make a difference.
Position Summary:
The Executive/Office Assistant will work closely with the human resources and compliance and other departments on a variety of events, administrative tasks and projects. This individual will provide paraprofessional and administrative support by accomplishing tasks that are varied, complex and of a highly confidential nature, as well as a variety of routine duties. This assistant will be directly responsible to the Chief Human Resources Officer/Chief Compliance Officer for Post Holdings.
Responsibilities:
Executive Admin Services
- Provide general support to the human resources and compliance departments, as well as other departments by request.
- Prepare complex documents including tables, calendars, and reports.
- Conduct research and information gathering on behalf of the senior leader.
- Use discretion, judgment, and knowledge of the organization to appropriately complete actions on behalf of the senior leader.
- Develop positive and strategic relationships at all levels of the organization.
- Coordinate and manage calendars, deadlines, appointments, travel (domestic and foreign) and other matters.
- Field inquiries, meeting requests, routes paperwork for signature, prepares filings and memos.
- Exercise professional judgement, discretion and confidentiality in handling sensitive information related to company financial performance, compensation matters, payroll and personnel matters.
- Process expense reports, invoices (including G/L coding), reimbursements and other related requests.
- Perform various routine clerical functions (scanning, faxing, mailing, FedEx).
- Assist in other special projects as assigned by the departments.
Office Administration
- Ensure office policies and procedures are implemented appropriately
- Order and timely maintain office supply inventory in the building
- Identify and support opportunities for process and office management improvements
- Place service calls for office equipment and act as the primary point of contact for general office inquiries and building maintenance.
- Maintain and stock copy room, kitchen and conference rooms in an orderly and timely manner.
- Ensure a clean and organized office environment.
- Assist with office layout planning and office moves with Corporate Facilities.
- Oversee proper maintenance for coffee service, vending machines, cleaning, etc.
- Serve the front desk.
- Liaison with building management company .
Employee Engagement
- Assist in the planning and execution of department events.
- Assist HR with coordinating employee engagement programs.
- Plan and help execute department summit meetings, including content creation, development of agendas, coordinating outside vendors, speakers, and negotiating costs for meals.
- Provide support to open enrollment processes.
Required Qualifications:
Education/Experience:
- 10 years of experience as an office assistant or related administrative support role.
- 3 years of experience as executive level support
Knowledge/Skills:
- Corporate experience preferred
- Must be extremely organized with impeccable attention to detail and time management.
- Proactive and confident with excellent interpersonal skills.
- Accuracy in data entry and basic math and computer skills required.
- Advanced proficiency using MS Office (Outlook, Work, Excel and PowerPoint).
- Basic knowledge of Enterprise Resource Planning (Oracle) system is desired but not required.
- Ability to function independently, work effectively with a wide variety of individuals and be flexible is critical.
Physical Demands
- Sitting or standing for extended periods of time
- Bending at the waist, kneeling or crouching to file materials
- Lifting, carrying, pushing or pulling objects up to 25 pounds
- Reaching overhead and above shoulders to retrieve supplies
Onsite role; 5 days a week