What are the responsibilities and job description for the Executive Assistant position at POSH PR®?
Job Summary
We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to our Boss Doll CEO and ensure the smooth operation of daily office functions.
You’ll be the right-hand to the Boss Doll CEO and play a crucial role in keeping our operations, client touch points, and daily workflow running seamlessly. This role is detail-oriented, proactive, and perfect for someone who loves operations, organization, and the beauty industry.
This role offers an exciting opportunity to be at the heart of a fast-paced environment, coordinating projects, managing schedules, and facilitating communication across teams. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving, and a positive attitude to help drive efficiency and success within the organization.
Responsibilities / Order Fulfillment
- Pack and ship PDB hair orders with precision and care.
- Create invoices and communicate with clients on order status.
- Share UPS tracking links and manage order updates in Basecamp.
- Monitor Rollo daily to proactively identify and resolve any shipment delays.
Responsibilities / Inventory
- Manage marketing materials inventory.
- Assist with quarterly inventory reconciliation.
Responsibilities / Marketing Support
- Assemble press kits and mailers.
- Prepare and package marketing items.
Responsibilities / Client Experience
- Maintain client delight through thoughtful gifts and touchpoints.
- Keep client profiles up-to-date, noting important dates and milestones (birthdays, babies, anniversaries, etc.)
Responsibilities / Social Media Support
- Support Instagram community engagement on @thecarolinedoll.
Responsibilities / Sales Support
- Update client CRM (Monday) with relevant sales notes and follow-ups.
Responsibilities / Boss Doll Support
- Coordinate CEO travel (flights, hotels, cars, itineraries).
- Provide administrative and scheduling support as needed.
- Assist with events, Doll Dates, and client experiences at The Doll HQ.
- Maintain office space and ensure HQ is always guest-ready.
- Tackle additional projects and tasks that align with business growth goals.
Requirements
- Highly organized with a sharp eye for detail.
- Strong written and verbal communication skills.
- A proactive problem-solver who thrives in a fast-paced, glamorous environment.
- Comfortable balancing both creative and administrative tasks.
- Excited to grow within a luxury beauty brand and support the CEO directly.
Tools Platforms You'll Use
- Instagram (social media engagement)
- Rollo (shipping tracking)
- Monday (client CRM)
- Square (invoices & payments)
- Basecamp (client communication & project management)
- Canva (marketing design support)
- Google Sheets (spreadsheets & reporting)
Pay: From $45,000.00 per year
Benefits:
- Paid time off
Work Location: In person
Salary : $45,000