What are the responsibilities and job description for the Sr Accounts Payable Analyst position at Ports America Shared Services, Inc.?
In the maritime industry, where colossal ships dock, and millions of tons of cargo are moved with precision, it takes teams of dedicated individuals to keep global trade in motion. Working in this dynamic sector means that you play a part in ensuring the pulse of commerce never skips a beat, all while driving the future of supply chain logistics and marine terminal operations.
Dive into a career where your talents make an impact and help us steer the future of this vital sector. Every job function in our organization, whether it's on the docks or behind the scenes in administrative roles, finance, payroll, or IT, has a significant impact on the national economy and critical supply chain operations.
We are seeking a detail-oriented Accounts Payable Sr. Analyst to join our team. The ideal candidate will be responsible for managing various accounts payable functions to ensure accurate and timely financial operations.
Essential Duties:
- Prioritize workload effectively based on business requirements to ensure operational efficiency.
- Resolve invoice-related issues promptly and efficiently.
- Strong ability to analyze and identify discrepancies in both two-way and three-way purchase order processes.
- Assist in processing invoices and managing disbursements.
- Review and maintain vendor setups to ensure compliance and accuracy.
- Respond promptly to requests from both internal and external customers.
- Support month-end closing activities and assist with accrual reporting.
- Reconcile vendor accounts to maintain accurate financial records.
- Address and resolve discrepancies in payments.
- Manage and resolve aged accounts payable items.
- Provide necessary documentation for internal and external audits.
- Conduct research on stale-dated checks and ACH returns.
- Process 1099 forms in compliance with regulations.
- Perform additional duties as assigned to support team objectives.
Minimum Requirements:
- Bachelors Degree in Accounting, Finance or any Business discipline
- 5 years of experience in Accounts Payable.
- 5 years' experience with Procure to Pay Process
Preferred Requirements :
- Proficiency in a Financial ERP System, preferably Oracle.
- Self-motivator
- Critical thinker
- Adapt to changing environment
- Exceptional customer service skills.
- Strong working knowledge of Microsoft Office, with intermediate to advanced skills in Excel.
- Excellent verbal and written communication skills.
- Strong analytical, organizational, and attention to detail skills.
- Ability to develop, implement, and monitor procedures and controls.
- Ability to manage multiple requests, prioritize effectively, and meet deadlines.
- Knowledge of the Stevedore industry is preferred.
- Experience with document imaging processing.
- Familiarity with Concur expense reporting.
NOTE:This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.
Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law. This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.
If you require additional information about our comprehensive data privacy policy https://artifacts.portsamerica.com/pdf/Applicant Privacy Notice.pdf, we invite you to contact us via email at human.resources@portsamerica.com.
Our dedicated team at Ports America will be pleased to address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will gladly provide you with the necessary details to help you better understand our practices and protocols.
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