What are the responsibilities and job description for the Class Scheduling Systems Assistant position at Portland State University?
Position Details
Proposed Start Date
12/01/2025
Classification Title
Office Specialist 2
Working Title
Class Scheduling Systems Assistant
Department
200261 - REG Registrar's Office
Position Number
D96739
Representation
OP - SEIU/OPEU Local 503
Position FTE
1.0
End date, if applicable
Position Summary
Brief Description of PSU/School/Dept
Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.
More than 22,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.
Position Summary
This position is part of a small team in the Office of the Registrar that provides academic scheduling support throughout the academic year by creating and editing course data and rooming assignments in multiple enterprise systems.
Course editing and rooming responsibilities include working within a team to prepare the quarterly class schedule within the necessary time frames to enable the accurate publication of information in the online class schedule. Responsibilities involve working with department contacts to edit and create courses each term.
This position provides service to faculty, staff, and students through the accurate management of academic course data, classroom assignments, and exam scheduling. This role enforces both curricular and operational institutional policies. Duties include:
- Working in conjunction with applicable units to adjust room schedules as needed to meet ADA accommodations for both students and faculty.
- Creating by-arrangement courses and related student registration.
- Maintaining data and its import and export between multiple systems.
- Assignment of classrooms related to priority room control, appropriate classroom use, and utilization standards.
- Faculty Senate rulings provide specific curriculum requirements that must be followed when creating courses.
- Capital Projects & Construction Office provides guidelines on room capacity, room features, and room control.
- Maintaining room data, features, ownership and blocking of classrooms in both Banner SIS and Ad Astra.
- Managing import and export of classroom schedules between Banner SIS and Ad Astra systems.
- Error resolution related to data input from departmental class scheduling requests.
- Identifying inconsistencies that prevent proper billing or create schedule problems for students.
- Working with with academic departments, Capital Projects & Construction, and OHSU to ensure classroom access, quality, and control follow set guidelines.
- Incorporating the needs of departmental scheduling specialists to improve our processes.
Minimum Qualifications from Classification
Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
An Associate’s degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.
Note:
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
An Associate’s degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.
Note:
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Additional Minimum Qualifications for this Position
Must be organized , detailed, and accurate and have the ability to juggle complex processes and procedures and work under tight deadlines. Must have excellent data entry skills.
Preferred Qualifications
Key Cultural Competencies
- Creates an environment that acknowledges, encourages and celebrates differences.
- Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
- Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
- Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Environmental Stewardship
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours
Monday through Friday, 8a.m. to 5p.m.
Total Compensation Range & Benefits Statement
The starting hourly rate for this position will be $19.36 per hour. The starting salary may be negotiable above this rate, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.
PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities
PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities
Application Instructions
Additional Information
Special Working Conditions:
Many hours required working on a computer (i.e. keyboarding and looking at a computer monitor). Often works under stress and pressure to meet or assist with enforcement of deadlines and policies. Professional customer service skills required to meet needs of students and staff who are sometimes angry, anxious, confused and frustrated. Most of this communication will be via email.
Many hours required working on a computer (i.e. keyboarding and looking at a computer monitor). Often works under stress and pressure to meet or assist with enforcement of deadlines and policies. Professional customer service skills required to meet needs of students and staff who are sometimes angry, anxious, confused and frustrated. Most of this communication will be via email.
Additional Application Instructions (deadlines, etc.)
Please list the names, telephone numbers and email addresses for three professional references.
Background Check Required
Yes
If you have questions
Please email the Office of the Registrar at:
registrar@pdx.edu
registrar@pdx.edu
Salary : $19