What are the responsibilities and job description for the President's Office and Events Coordinator position at Portland State University, College of Urban and Public Affairs?
Position Announcement
Position Details
Proposed Start Date 09/16/2025 Classification Title Administrative Support Rank N - No Rank Working Title President's Office and Events Coordinator Department 100001 - POF President's Office Position Number D91395 Representation UU - Unclassified Unrepresented Renewable Renewable End date, if applicable Position FTE 1.0 Tenure Status N - not applicable
Position Summary
Brief Description of PSU/School/Dept
The Office of the President serves as the executive-level team for the university, comprising the President, Chief of Staff, Director of Events, and other key support staff. The team collaborates closely with University Communications, Government Relations, and the Office of General Counsel, all of whom are co-located on the same floor.
Position Summary
The Office of the President seeks a detail-oriented professional to provide comprehensive administrative support and event coordination services. This role serves as the front desk coordinator while managing critical presidential communications and providing support for high-level university events, including commencement. This position requires exceptional discretion in handling confidential information and the ability to work effectively with individuals from diverse backgrounds. The successful candidate will foster collegial working relationships and promote a professional office environment.
Key Responsibilities Include
Front Desk and Administrative Support
Serve as the first point of contact for the President’s Office, assist communications and correspondence, support maintenance of databases and event materials, and provide general office support.
Event Coordination
Support the Director of Events with university event planning and execution and provide on-site assistance with occasional evening and weekend events.
Fiscal Operations
Assist with supply ordering, budget tracking, and financial reconciliations.
Additional duties as assigned, including occasional support to other university offices under the umbrella of the President’s Office.
Minimum Qualifications
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours Monday - Friday with some evenings and weekends Total Compensation Range & Benefits Statement
The starting salary for this position is $43,512.
Salary is dependent on several factors, and new employees will typically start around the first tier to allow for later growth within the salary band. PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.
Application Instructions
Additional Information
This is a full-time, salaried position. While the typical work week is Monday through Friday, 40 hours per week, occasional evening and weekend work is required to support events.
This position will be required to work on campus, in-person Monday through Friday.
Employee and Supervisor will work together if flexibility for occasional special needs for remote work is needed.
Additional Application Instructions (deadlines, etc.)
Preference for Internal PSU Applicants
Does this position require the employee to drive a motor vehicle? No Background Check Required Yes Position End Date (if applicable) If you have questions
Please email psupres@pdx.edu
Search Details
Posting Close Date Projected Close Date for Posting Open Until Filled Application screening begins Quick Link https://jobs.hrc.pdx.edu/postings/48028
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Details
Proposed Start Date 09/16/2025 Classification Title Administrative Support Rank N - No Rank Working Title President's Office and Events Coordinator Department 100001 - POF President's Office Position Number D91395 Representation UU - Unclassified Unrepresented Renewable Renewable End date, if applicable Position FTE 1.0 Tenure Status N - not applicable
Position Summary
Brief Description of PSU/School/Dept
The Office of the President serves as the executive-level team for the university, comprising the President, Chief of Staff, Director of Events, and other key support staff. The team collaborates closely with University Communications, Government Relations, and the Office of General Counsel, all of whom are co-located on the same floor.
Position Summary
The Office of the President seeks a detail-oriented professional to provide comprehensive administrative support and event coordination services. This role serves as the front desk coordinator while managing critical presidential communications and providing support for high-level university events, including commencement. This position requires exceptional discretion in handling confidential information and the ability to work effectively with individuals from diverse backgrounds. The successful candidate will foster collegial working relationships and promote a professional office environment.
Key Responsibilities Include
Front Desk and Administrative Support
Serve as the first point of contact for the President’s Office, assist communications and correspondence, support maintenance of databases and event materials, and provide general office support.
Event Coordination
Support the Director of Events with university event planning and execution and provide on-site assistance with occasional evening and weekend events.
Fiscal Operations
Assist with supply ordering, budget tracking, and financial reconciliations.
Additional duties as assigned, including occasional support to other university offices under the umbrella of the President’s Office.
Minimum Qualifications
- Bachelor’s Degree and 1-2 years of experience; or equivalent combination of education and experience
- Demonstrated ability to interact with all levels of customers and constituents using excellent written and oral communication skills.
- Proven experience with event coordination and/or support. This may include vendor management, invoice reconciliation, advertising or marketing, coordination of set up and take down, catering ordering, etc.
- Ability to maintain confidentiality and discretion in a sensitive work environment,
- Knowledge of office procedures and equipment
- Project management experience
- Working knowledge of CRM systems
- PSU experience
- Create an environment that acknowledges, encourages, and celebrates differences.
- Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
- Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
- Adhere to all of PSU’s policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours Monday - Friday with some evenings and weekends Total Compensation Range & Benefits Statement
The starting salary for this position is $43,512.
Salary is dependent on several factors, and new employees will typically start around the first tier to allow for later growth within the salary band. PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.
Application Instructions
Additional Information
This is a full-time, salaried position. While the typical work week is Monday through Friday, 40 hours per week, occasional evening and weekend work is required to support events.
This position will be required to work on campus, in-person Monday through Friday.
Employee and Supervisor will work together if flexibility for occasional special needs for remote work is needed.
Additional Application Instructions (deadlines, etc.)
Preference for Internal PSU Applicants
Does this position require the employee to drive a motor vehicle? No Background Check Required Yes Position End Date (if applicable) If you have questions
Please email psupres@pdx.edu
Search Details
Posting Close Date Projected Close Date for Posting Open Until Filled Application screening begins Quick Link https://jobs.hrc.pdx.edu/postings/48028
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you first find out about this position?
- PSU Website
- Indeed.com
- HERCJobs
- Urban League of Portland
- Hispanic Metropolitan Chamber
- Oregon Employment Department
- Social Media
- Person Referral
- Career Builder
- Glass Door
- Other - Please describe in the next Question
- If you selected Other, please describe. (Open Ended Question)
Required Documents
- Resume
- Cover Letter
- Professional References
Salary : $43,512