HR Coordinator

Please visit our website to learn more about Portland Bottling Company: WWW.PORTLAND BOTTLING.COM

About The Company

As the Pacific Northwest’s leading contract packer and co-packer of ready-to-drink beverage products for nearly a century, Portland Bottling Company provides flexibility and responsiveness, with unmatched regional and national reach, as well as the scale to handle the needs of any and all customers. PBC offers 24/7, end-to-end solutions with state-of-the-art equipment, in-line monitoring, and automated technologies for next level quality, reliability, efficiency and yield.

Our mission at Portland Bottling Company is to act as one team, committed to providing real differentiated value to our customers’ business by delivering the most trusted and highest quality solutions in the industry. That comes from providing an environment for our employees that is safe and promotes growth, development, and success.

Job Summary

Collaborating with a four person HR Department, and the Accounting Department, the HR Coordinator is responsible to ensure all aspects of PBC payroll processes are completed timely and accurately. The HR Coordinator also provides administrative support to the HR Department.

Location: The position will be based out of PBC’s Clackamas plant located at 16800 SE Evelyn Street, Clackamas, OR 97015.

This is a great opportunity for the right candidate who enjoys a fast paced, hands-on work environment in a company that is supportive and values your contributions.

Job Responsibilities:

Payroll Administration

• Acts as company subject matter expert re: ADP Workforce Now: data input, adding personnel files, report generation, etc. Continually evaluates processes involving ADP for improved efficiencies. Continually improves understanding of ADP functionality and how the company can utilize ADP.

• Process bi-weekly payroll for employees of the Company.
• Reviewing timecards and working with employees to correct any errors or omissions. Processes garnishments as needed.
• Calculating the correct amounts for regular pay, overtime, deductions, bonuses, etc. utilizing the ADP portal.
• Distributing paychecks or paystubs to managers so they can hand out to their employees.
• Address and resolve payroll questions from employees.
• Prepare payroll related reports for management (e.g., actual departmental expense vs budget).
• Ensure that all payroll, payroll tax, employee benefit and other payroll related charges are properly entered into our ERP system.
• Monthly reconciliation of all payrolls related general ledger accounts.
• Process invoices for tax or other employee benefit related programs.
• Maintain employee database in ADP, which includes hour rates, salaries, benefit information/rates, new hire information, etc.
• Process final payroll checks for people leaving the Company, ensuring accuracy and timeliness of such payments.
• Ensure that all monthly, quarterly and/or annual statutory reporting requirement are met.
• Coordinating with PBC benefits-related vendors.
• Support to Accounting Department for all needs involving ADP data, such as financial audits.

Payroll Administration

• Acts as a resource for benefits administration. Responsible for monthly benefits reconciliation and ensures benefit invoices are paid timely and accurately. Provides various audits on procedures such as COBRA tracking, monthly termination reports, 401(k) enrollment, etc. Assists with administration of benefits open enrollment activities, such as meeting schedules, delivery of enrollment packets and supplies, ensuring enrollment forms are returned and completed, etc. Participates in annual 401k audit.
• Provides data entry into the Human Resources Information System (within ADP) and employee electronic and hardcopy files. Generates reports from ADP, creates and updates excel worksheets as needed.
• Provides administrative support and backup for talent acquisition activities as time allows: Creating job requisitions into ADP, scheduling interviews, assisting with various recruitment outreach activities. Assists with employee onboarding activities, such as assembling and collecting paperwork, employee badges and paperwork, etc.
• Along with other members of the HR Department, assists with the coordination of FMLA, and other leave of absences (FMLA is outsourced to ADP, but requires coordination with the company for various activities). May update appropriate management team members of employee status. Provides administrative support for company Attendance Point Policy.
• Along with other members of the HR Department may assist with administrative needs related to workers compensation claims. May be involved in return to work activities, such as getting support documentation from employees and treating physicians, communications with claims examiners, etc. May participate in loss prevention related events, such as safety committees, safety boards, etc. Responsible for tracking required OSHA 300 logs and postings.
• Coordinates various company and employee events, such as quarterly “All Hands Meetings.”
• Other potential HR Department projects might include support for training programs, initiatives to update employee handbook, participating in market pay surveys, responding to government data requirements, etc.

Experience and Education Requirements

• Minimum of 3-5 years payroll experience. ADP Workforce Now product knowledge required.
• Experience with HRIS systems, preferably with ADP Workforce Now product.
• Minimum of 2 years experience supporting an HR Department.
• Strong MS Excel skills. Experience with other MS Office desktop software.
• Prior experience in a manufacturing environment strongly preferred.
• The ideal candidate will thrive in a fast-paced environment and hands-on role, juggling multiple priorities, projects and a high volume of daily transactions where their contributions in an innovative, forward-thinking HR Department adds significant value to the direction of the company.
• Holds themselves to the highest level of professional conduct and maturity. Able to relate well with team members at all levels of the company; always approaches others in a tactful and respectful manner.
• Customer service oriented: Treats all persons seeking assistance like a client.
• Upbeat, positive with a “can do” attitude.
• Extremely reliable and dependable.

Portland Bottling Company offers our employees a wide variety of comprehensive rewards and benefits including

• Competitive pay
• Medical including Prescription and Vision
• Dental including Orthodontia
• Short-Term and Long-Term Disability
• Life & Accidental Death and Dismemberment
• 401K with company match
• Generous pay for time off programs including paid personal time off (PTO), paid floating holidays, paid bereavement and paid jury duty
• Employee Assistance Program
• Flexible Spending Account
• Tuition reimbursement
• Targeted learning and development opportunities

Our people go above and beyond for our customers. That’s why Portland Bottling Company offers a comprehensive, family-friendly package of compensation, benefits, programs, services, and support to ensure our team members can love what they do at work and enjoy their lives outside of it.

Portland Bottling Company makes a great effort to create a working environment that stimulates team spirit, passion, engagement, and achievement!

PBC values diversity in its work force and is committed to Equal Employment Opportunity and compliance with the Americans with Disabilities Act. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law.