HR & Payroll Coordinator

POSITION SUMMARY

The Human Resources Coordinator supports the Human Resources Department by assisting with payroll administration and a variety of HR operational and administrative functions. This role provides support to the HR team, employees, managers, and external partners to help ensure payroll processes, employee records, HR documentation, and department workflows are completed accurately, timely, and in alignment with company procedures.

 ESSENTIAL DUTIES AND RESPONSIBILITIES

 Payroll Administration

• Collects, reviews, and verifies employee timesheets prior to submitting payroll data to the PEO according to the company’s payroll schedule.
• Serves as the primary internal contact for routine employee payroll inquiries, helping resolve issues and providing guidance on payroll-related matters.
• Maintains accurate payroll records in compliance with company procedures and applicable federal, state, and local regulations.
• Coordinates payroll adjustments, including bonuses, compensation changes, deductions, employee advances, mileage reimbursements, corrections, and final pay for departing employees.
• Establishes and maintains employee reporting relationships within payroll systems to support proper supervisory workflows and approval processes.
• Partners with the PEO and Accounting to resolve payroll issues, maintain accurate payroll system information, and ensure payroll processes align with company policies and regulatory requirements.

HR Operations and Administrative Support

• Provides administrative and operational support to the HR department as needed, assisting with various HR functions, projects, employee inquiries, records, and department workflows based on business needs.
• Maintains positive working relationships with employees, managers, internal teams, external partners, and vendors.
• Serves as a first point of contact for routine HR questions and directs employees or managers to the appropriate HR team member as needed.
• Maintains employee files, HR records, spreadsheets, internal documentation, and other HR-related information.
• Supports HR projects, initiatives, new programs, and administrative needs that support HR and organizational goals.
• Escalates employee relations concerns, leave or accommodation matters, investigations, terminations, payroll concerns, and other sensitive issues to the Director of Human Resources.
• Maintains confidentiality and handles sensitive employee, payroll, and company information with professionalism and discretion.
• Performs other related duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; candidates currently enrolled in or pursuing a related degree program will be considered.
• 1–2 years of administrative, payroll, HR, or office support experience preferred.
• Foundational knowledge of HR practices, payroll processes, confidentiality, and employee records preferred.
• Experience with HRIS, payroll systems, Microsoft Office, Outlook, Excel, Teams, or similar platforms preferred.
• Experience working with a payroll provider, PEO, or HRIS system a plus.
• Experience working in a nonprofit organization is a plus.
• HR certification, such as SHRM-CP or PHR, or willingness to pursue certification is a plus.

Skills and Competencies

• Strong attention to detail and accuracy.
• Ability to manage deadlines and multiple priorities.
• Professional written and verbal communication skills.
• High level of confidentiality and discretion.
• Strong organizational and follow-up skills.
• Comfortable working with employee data, reports, spreadsheets, and confidential records.
• Willingness to learn and grow within the HR field.
• Ability to work collaboratively with HR team members, managers, employees, Accounting, and external partners.
• Sound judgment and ability to recognize when matters should be escalated.