Payroll HR Specialist

Payroll/HR Specialist

Porter-Gaud School is an Episcopal, independent, coeducational day school with 1,650 students in Preschool through 12th Grade, spread throughout three campuses (includes two O'Quinn School locations). The school is currently seeking a full-time Payroll/HR Specialist to join our Business Office. Applications will be reviewed in early 2026.

The Payroll/HR Specialist reports to the Director of Human Resources and works closely with the Controller and O'Quinn location directors. This position has responsibility for capturing, processing, reporting, and distributing payroll for the school and affiliated entities as well as supporting the Human Resources Department with administrative functions. The Payroll/HR Specialist supports the mission of the School by maintaining a goal shared by both Human Resources and Accounting of 100% accuracy in payroll. The Payroll/HR Specialist will acquire expertise in the Paylocity payroll system.

Payroll Responsibilities (include but not limited to)

• Manage the generation of bi-weekly payrolls for 380 permanent and seasonal employees, including the day-to-day accumulation, organization, and accurate entry of all related payroll information into Paylocity.
• Maintain dialogue with the payroll vendor on general payroll related changes and on specific payroll issues

• Maintain knowledge base of payroll law and regulations and be able to advise school administrators

• Assist with organization of HSA funds, FSA funds, and 403(b) funds for each payroll
• Assist faculty and staff with payroll related questions to include accounting with payroll reconciliation

• Assist with maintaining and distributing electronic and general files of payroll related documents

• Responsible for downloading Quarterly Payroll Reports and W-2's from payroll program and reconciling with Accounting department.

• Manage W-2 year-end process.
• Provide continuous improvement with internal payroll processes to ensure efficiency and accuracy
• Partner with Finance to reconcile and clear stale-dated checks in a timely manner.

Human Resources Responsibilities (include but not limited to)

• Initiate, track and maintain background check records for candidates, ensuring timely completion.
• Launch repeat background check process for all current employees.
• Launch and manage United Educators' (UE) Sexual Abuse Prevention training for all new hires and coordinate biennial recertification for all employees.
• Track and maintain records of UE training certifications, and employee handbook acknowledgments; ensure all documentation is saved appropriately in Google Drive.
• Reset passwords for employees in the Paylocity self-service portal as needed.
• Perform other duties and special projects as assigned to support the HR department.

Minimum Qualifications

• Bachelor's degree from an accredited college or university required; degree in Accounting or Business is preferred
• At least three years of complex payroll experience to include running multiple payrolls and thorough understanding and application of payroll laws and regulations
• Experience with using Google Docs and intermediate Excel skills
• Administrative human resources experience is preferred
• Familiarity with different payroll programs and database systems is preferred
• Ability to maintain the strictest confidentiality with highly sensitive information
• High attention to detail and strong organizational skills
• Ability to interact with all levels of management/departments
• Ability to take direction from multiple parties
• Ability to multitask at a high level of efficiency and deal with interruptions

Personal attributes would include:

• Possesses a high degree of integrity and trustworthiness
• Well organized and uses time efficiently
• Ability to maintain consistent attendance
• Ability to work well with a variety of people in a variety of work settings
• Ability to work collaboratively as a member of the Business Office team

Physical Requirements:

While performing the duties of this position, the employee is frequently required to sit,

communicate, reach and manipulate objects, tools, or controls. Minimum physical exertion is

required. Manual dexterity and coordination are required over 75% of the work period while

operating equipment such as a computer keyboard, mouse, phone, and similar machines. Work

primarily in a traditional climate-controlled office/building environment.

Salary: Commensurate with experience.

Porter-Gaud is a Christian community that seeks to love and serve faculty, staff, students, and families of all faith backgrounds. Therefore, all Porter-Gaud employees will honor the God-given dignity of each member of our community. They will display a continuous commitment to developing the attitudes, knowledge, and skills to engage in appropriate and effective communication with students, colleagues, and families from diverse backgrounds and perspectives. We desire candidates who will contribute to the school's efforts to continue creating a more inclusive and equitable community where all individuals can develop a sense of belonging.

Porter-Gaud School is committed to welcoming and supporting a diverse faculty and staff. The School welcomes applicants from all backgrounds as the School believes that best serves our students. In accordance with law, Porter-Gaud School is an equal opportunity employer and hires without discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, national origin, or disability.

Porter-Gaud School is committed to ensuring the safety and wellbeing of our students. We hold our employees to the highest possible standards. All employees are subject to extensive background check screenings and must sign our code of conduct. We strive to monitor employees while interacting with students. We take any inappropriate interactions between students and employees seriously and are committed to mandatory reporting standards as required by law. We will fully cooperate with authorities in any allegation or case of abuse.