What are the responsibilities and job description for the Registrar position at Porter & Chester Institute?
The Registrar is responsible for integrity and security of student records.
The Registrar's main responsibilities are:
Student Records & Compliance
- Maintain confidentiality, accuracy, and security of student academic records in compliance with FERPA, Title IV, and accreditor requirements.
- Process and certify enrollment, re-enrollment, program changes, status changes (including LOA, probation, SAP, and withdrawals), and graduation/credential conferrals.
- Conduct internal audits of student records and ensure compliance with retention and purging schedules.
- Oversee timely and accurate processing of transcripts, enrollment verifications, and record requests.
Academic Operations & Scheduling
- Manage course schedules, start rosters, academic calendars, and classroom assignments in coordination with Education leadership.
- Provide accurate student information for rosters, advising, and academic progress monitoring.
Technology & Systems Management
- Oversee SIS data entry, accuracy, and reporting.
- Implement and maintain effective workflows between Admissions, Financial Aid, Career Services, Finance, and Academics to ensure data integrity.
- Evaluate and update forms, processes, and systems to streamline compliance and improve efficiency.
Position Requirements:
- High School Diploma or GED required; post-secondary education preferred
- Minimum 1-3 years of related work experience in higher education
- Strong knowledge of FERPA, Title IV, and accreditor standards related to student records
- Proficiency with Student Information Systems (SIS) and related reporting tools.
- Ability to prepare and analyze detailed reports with accuracy.
- Ability to maintain and prepare detailed records and reports and work with limited supervision.
- Proficient in word processing, spread sheet and data base software.
- Excellent oral, written and organizational skills.
- Strong interpersonal relation skills and problem solving skills.
About our company:
Porter and Chester Institute, a leading trade school in Connecticut and Massachusetts for 75 years, adheres to one basic vision: to educate and train our students to the level that will make them competent employees. With 8 campus locations throughout Connecticut and Massachusetts, we offer training in such trades as Automotive Technology, HVAC-R, CAD, Electrician, Plumbing, as well as Medical Assisting, Dental Assisting, Practical Nursing and Computer & Technology.
Our support staff, including Admissions, Financial Aid and other administrative professionals, to our highly qualified Instructors are focused on making the students' experience a fulfilling and enriching one, both professionally and personally.
Click here for more company information: https://porterchester.edu/about-pci
We are an Equal Opportunity Employer.
Monday-Friday 8am-5pm