Account Payable Assistant

POSITION SUMMARY:Portables is seeking an experienced Accounts Payable Specialist with a preferred finance oraccounting background. This position resides at our corporate office and requires dedication and attention to detail. The ideal candidate will have hands-on experience performing all activities necessary to process payroll,including maintaining related records, resolving discrepancies, reconciling accounts for multiple states and preparing special reports for management. This position works closely under the guidance and supervision of the Director of Finance in to all necessary financial management and fiscal control policies and activities for administration.JOB RESPONSIBILITIES:Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.Handles all vendor correspondence via phone or emailPrepares non-inventory purchase order requisitions.Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.Investigates and resolves problems associated with processing of invoices and purchase orders.Prepares batch check runs, wire transfers, and ACH transactions.Assists with monthly status reports, and monthly closings.Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.Files, maintains, and distributes accounting documents, records and reports.Performs other duties as required to support Accounting Department.JOB REQUIREMENTS:3-4 years accounts payable or general accounting experienceQuickBooks system experienceExperience working with multiple state jurisdictionsExcellent written and verbal communication skills -- Strong organizational skills; must be detail orientedAbility to multi-taskOpen to change and willing to learn new skillsAbility to follow up on pending issuesAbility to meet deadlines

Salary : $45,000 - $50,000