Secretary to the Principal - Groves Intermediate

PRIMARY PURPOSE:

Serves as confidential secretary to the principal and as a facilitator for the school being served.

QUALIFICATIONS:

Education:

High School graduate or certificate of high school equivalence (GED)

Experience/Licenses:

Secretarial experience, preferably in public education environment

Eligible for Notary Public

MAJOR RESPONSIBILITIES AND DUTIES:

• Prepare written correspondence forms, schedules, or reports using a personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested, using personal computer.
• Monitors leave requests and reports. Compile information and submit to central office.
• Maintain school calendar of events.
• Maintain payroll time information.
• Schedule meetings and appointments and maintain calendar for principal.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files including inventory of school and office supplies, mailing lists and office communication.
• Update handbooks, policy manuals, and other documents as assigned.
• Receive, store, and issues supplies and equipment.
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.
• Other duties as may be assigned by the principal.

NECESSARY SKILLS:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Demonstrated ability to operate a personal and mainframe computer and related software.
• Proficient typing, word processing, and file maintenance skills.
• Effective organizational, communication, and interpersonal skills.
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.
• Knowledge of basic accounting principles.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.

208 Days per school year