What are the responsibilities and job description for the Administrative Secretary-Business Office position at Port Neches-Groves ISD?
PRIMARY PURPOSE:
Provides administrative secretary duties for Business Office, to include purchasing, payroll, accounts payable and budgeting.
QUALIFICATIONS:
Exceptional organizational skills and ability to multi-task; professional business image;
Communication skills (both oral and written); proficient in accounting skills; Microsoft work, excel and outlook experience.
Education:
High School graduate or certificate of high school equivalency preferred, or such alternatives as may be acceptable to the district.
Experience/Licenses:
Central administration or campus experience preferred. Additional experience in accounting preferred. Eligible for Notary Public.
Major Responsibilities and Duties
Assist with annual preparation and distribution of the school district budget and annual financial audit.
Perform secretarial and receptionist functions for the Business Office.
Process employee travel expense forms, payments, and related records.
Receive, receipt, and prepare district funds for deposit.
Prepare and process business and bond requisitions and related documentation.
Assist with utility payments
Maintain records and spreadsheets for district payments, travel, bond payments, cell phones, and other Business Office activities.
Assist with bank deposits, cash receipts, journal vouchers, and filing of financial records..
Process campus rental payments and maintain related records.
Maintain Business Office petty cash and assist with postage and office supply needs.
Assist with corporate card documentation, reconciliation, and collection of supporting receipts.
Assist with fiscal year-end procedures, records retention, and transfer of records.
Provide backup support to Accounts Payable and other Business Office staff as needed.
- Other duties as may be assigned.
NECESSARY SKILLS:
- Ability to read and interpret documents.
- Maintain physical and computerized files.
- Knowledge of computer and interpersonal skills.
- Ability to learn and utilize new software programs as systems are upgraded.
- Ability to write routine reports and correspondence.
- Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to perform duties with awareness of all district requirements and Board of Education policies.
230 Days per year
Salary : $48,139