What are the responsibilities and job description for the Project Analyst – Maximo & Asset Reporting position at Port Houston?
Thank you for considering a career at Port Houston. We appreciate your interest in joining our team. By applying, you are taking an important step toward advancing your career with an organization committed to excellence.
Port Houston offers competitive compensation, comprehensive benefits, and a diverse, inclusive work environment. Joining our team means embarking on a fulfilling career path with opportunities for growth and impact.
Before submitting your application, please ensure your resume is ready for upload in either .doc or .pdf format. Application must be completed in full.
Position Summary
The Project Analyst – Maximo & Asset Reporting is responsible for tracking, analyzing, and reporting capital and P&L project including asset-related financial data. This role plays a critical function in bridging operations, finance, and system administration by ensuring accurate project cost accounting, capitalization of fixed assets, and timely reporting using the Maximo enterprise asset management system and other financial tools. The ideal candidate combines accounting and analytical expertise with a strong working knowledge of Maximo and capital project lifecycle management.
Key Responsibilities/Duties
Port Houston Administration Building
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but due to open office environment noise level may occasionally be high. To apply, please go to porthouston.com/careers. Only applications submitted through the Port Houston Careers website will be acknowledged. Port Houston is an equal opportunity employer and participates in the E-Verify program supervised by the U.S. Government.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
We appreciate your interest in Port Houston. Port Houston is an equal employment opportunity employer. Port Houston’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. Port Houston also prohibits harassment of applicants or employees based on any of these protected categories. Application must be completed in full.
Port Houston offers competitive compensation, comprehensive benefits, and a diverse, inclusive work environment. Joining our team means embarking on a fulfilling career path with opportunities for growth and impact.
Before submitting your application, please ensure your resume is ready for upload in either .doc or .pdf format. Application must be completed in full.
Position Summary
The Project Analyst – Maximo & Asset Reporting is responsible for tracking, analyzing, and reporting capital and P&L project including asset-related financial data. This role plays a critical function in bridging operations, finance, and system administration by ensuring accurate project cost accounting, capitalization of fixed assets, and timely reporting using the Maximo enterprise asset management system and other financial tools. The ideal candidate combines accounting and analytical expertise with a strong working knowledge of Maximo and capital project lifecycle management.
Key Responsibilities/Duties
- Monitor and maintain the financial integrity of capital projects in Maximo, including proper cost coding, budget-to-actual tracking, and status updates.
- Coordinate with project managers, engineering, procurement, and operations teams to ensure accurate and timely capture of project-related financial transactions.
- Review and validate project costs, ensuring alignment with capital policies, accounting standards, and project approval documentation.
- Support the monthly and quarterly close process for project accounting and construction-inprogress (CIP) schedules.
- Assist with the capitalization process by reviewing project completion documentation, in-service dates, and asset classifications.
- Reconcile project data in Maximo to the general ledger and fixed asset subledger (e.g., WorkDay, Oracle, SAP, or other ERP systems).
- Develop and maintain standard and ad hoc reports for asset and project tracking, using Maximo, Excel, and reporting tools such as Power BI or Crystal Reports.
- Ensure compliance with internal controls and audit requirements related to capital expenditures and fixed asset processes.
- Participate in system enhancement initiatives involving Maximo, including upgrades, workflow changes, and reporting enhancements.
- Provide guidance and training to project stakeholders on project accounting procedures and Maximo best practices.
- Support internal and external audit requests related to capital projects and asset records.
- Contribute to process improvement initiatives to increase accuracy, automation, and efficiency in project accounting and reporting.
- Cross-Departmental communication, as you will be dealing with Engineering, Construction, IT, Purchasing, et al. This requires face-to-face communication, sleuthing, and professional skepticism.
- Act in accordance with Port Houston core values (respect, excellence, accountability, diligence, and you)
- Perform other duties as assigned
- Bachelor’s degree in Accounting, Finance, or related field required.
- 4 plus years of experience in project accounting, construction accounting, or fixed asset accounting.
- Experience with IBM Maximo or another enterprise asset management (EAM) system required.
- Prior experience with ERP systems such as Workday, Oracle, SAP, or similar strongly preferred.
- Understanding of GAAP and capitalization policies for tangible and infrastructure assets.
- CPA or in progress
- Certified Project Accountant (CPAc)
- Maximo Asset Management Certification (preferred)
- Strong analytical and reconciliation skills with attention to detail.
- Proficient in Microsoft Excel (pivot tables, VLOOKUPs, formulas).
- Familiarity with project lifecycle from budgeting through closeout and capitalization.
- Ability to work collaboratively across finance, operations, and technical teams.
- Excellent written and verbal communication skills.
- Self-motivated with the ability to manage multiple projects and meet deadlines.
- Attention to Detail
- Contributes to Team Performance
- Pragmatic Decision Making
- Technical/Professional Knowledge and Skills
- Time Management
Port Houston Administration Building
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but due to open office environment noise level may occasionally be high. To apply, please go to porthouston.com/careers. Only applications submitted through the Port Houston Careers website will be acknowledged. Port Houston is an equal opportunity employer and participates in the E-Verify program supervised by the U.S. Government.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
We appreciate your interest in Port Houston. Port Houston is an equal employment opportunity employer. Port Houston’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. Port Houston also prohibits harassment of applicants or employees based on any of these protected categories. Application must be completed in full.