What are the responsibilities and job description for the Accounting & Business Operations Manager position at Port City Java?
Port City Java | Corporate Office | Wilmington, NC
Port City Java is seeking an experienced Office Manager to lead the financial and administrative operations of our corporate office. This pivotal role combines financial management, operational oversight, and cross-functional support to ensure seamless business operations across our corporate cafés and franchise locations.
Financial Management
- Oversee accounts payable and receivable processes
- Manage weekly ACH transactions for royalties and corporate entities through QuickBooks
- Calculate and process sales tax, marketing fees, and management fees
- Maintain sales and royalty reports with annual performance comparisons
- Produce monthly ideal food cost analyses for corporate and select franchise locations
- Balance liability accounts and process end-of-month inventory reconciliations
Operational Excellence
- Maintain and optimize Acctivate and Cheftec systems
- Manage inventory data and office supply procurement
- Process invoicing and coordinate catering activity
- Execute bi-weekly bank transfers and online vendor payments
- Oversee vendor contracts and maintain accurate pricing databases
Administrative Support
- Provide technical support for IT and office equipment issues
- Assist in training new managers on operational procedures
- Support Controller and Human Resource Manager functions as needed
- Handle mail distribution and phone orders
- Contribute to special projects as assigned
Required Qualifications
- Bachelor's degree in Business Administration, Accounting, or Finance
- 5 years of experience in business office operations and management
- Proficiency in accounting software and database management systems
- Advanced Microsoft Office skills (Excel, Word, Outlook)
- Strong analytical and organizational capabilities
- Excellent written and verbal communication skills
- Proven supervisory and leadership experience
Physical Requirements
- Ability to work at a desk/computer for extended periods
- Capability to lift up to 50 pounds
- Flexibility to travel to various locations for off-site business needs
This is an in-office position based at our Wilmington, NC corporate headquarters. Remote work is currently unavailable.
Port City Java is committed to creating an inclusive workplace. We encourage qualified candidates of all backgrounds to apply.
To apply, please submit your resume and cover letter.