What are the responsibilities and job description for the Fleet Maintenance Administrative Assistant position at Port City Concrete?
Fleet Maintenance Administrative Assistant
About Port City Concrete
For over two decades, Port City Concrete has been a trusted leader in high-quality concrete solutions, serving the Lowcountry with integrity, innovation, and excellence. We specialize in reliable, durable, and sustainable concrete for projects ranging from residential developments to large-scale commercial and infrastructure builds.
Our People & Culture At Port City Concrete, our team is our greatest asset. We foster a culture of collaboration, respect, and continuous improvement, where every employee has opportunities to grow. Our 98% on-time delivery reliability reflects our commitment to operational excellence through our skilled team and modern fleet.
For over two decades, Port City Concrete has been a trusted leader in high-quality concrete solutions, serving the Lowcountry with integrity, innovation, and excellence. We specialize in reliable, durable, and sustainable concrete for projects ranging from residential developments to large-scale commercial and infrastructure builds.
Our People & Culture At Port City Concrete, our team is our greatest asset. We foster a culture of collaboration, respect, and continuous improvement, where every employee has opportunities to grow. Our 98% on-time delivery reliability reflects our commitment to operational excellence through our skilled team and modern fleet.
Position Summary
We’re seeking a detail-oriented Fleet Maintenance Administrative Assistant to manage compliance, documentation, and maintenance coordination for our fleet of 100 vehicles. This critical role ensures smooth operations and regulatory adherence in our fast-paced environment, serving as the organizational hub for our maintenance operations.
We’re seeking a detail-oriented Fleet Maintenance Administrative Assistant to manage compliance, documentation, and maintenance coordination for our fleet of 100 vehicles. This critical role ensures smooth operations and regulatory adherence in our fast-paced environment, serving as the organizational hub for our maintenance operations.
Key Responsibilities
Compliance & Documentation: Maintain complete records for all fleet vehicles including:
- SC DMV registrations and titles
- DOT inspection certificates
- IFTA fuel tax reporting
- Insurance documentation
- Ensure timely renewals of all permits and licenses
Maintenance Coordination
- Schedule and track all preventive maintenance and repairs
- Serve as primary liaison between vendors and operations teams
- Manage digital records using Tenna fleet software
- Process work orders and verify service completion
Administrative Excellence
- Process invoices with 100% accuracy
- Maintain parts inventory and critical supplies
- Generate monthly fleet performance reports
Qualifications & Requirements
Education & Experience
- Associate’s degree preferred (Business, Logistics or related field)
- 2 years experience in transportation or construction administration
- Working knowledge of DOT/FMCSA regulations
Technical Skills
- Advanced Microsoft Office proficiency (Excel, Word, Outlook)
- Experience with fleet management systems (Fleetio, WEX, TMW)
Professional Qualities
- Exceptional organizational skills
- Meticulous attention to detail
- Strong written and verbal communication
- Ability to maintain confidentiality
- Collaborative team player
Additional Information
- Drug-Free Workplace
- Background check and drug screening required
- Occasional overtime during peak seasons
Why Join Us?
At Port City Concrete, we’re more than just a company, we’re a family. Here’s what makes us stand out:
At Port City Concrete, we’re more than just a company, we’re a family. Here’s what makes us stand out:
- Make an Impact: Your work directly supports critical infrastructure projects and community development
- Grow your Career: Clear advancement paths with ongoing training and Cross-functional exposure in a growing company
- Modern Operations: Work with Tenna fleet software and industry-leading systems
- Supportive Environment: Team that values your expertise and contributions
Exceptional Benefits
- Paid time off
- Health Insurance
- Dental insurance
- Vision insurance
- 401(k)
- 401(k) matching
- Life insurance
- Parental leave
- Referral program
Join Our Team:
At Port City Concrete, we’re not just building structures—we’re building a legacy. If you’re looking for a challenging and rewarding career, we invite you to join our team. Here, you’ll find a supportive environment, opportunities for growth, and the chance to make a real impact. Come join a stable, respected company with long-term growth!
Apply today and let’s build something incredible together!
Port City Concrete is an Equal Opportunity Employer & a Drug-free Workplace