What are the responsibilities and job description for the Payroll & Benefits Specialist position at Port City Bakery, Inc?
Port City Bakery, DBA AK Pizza Crust, is a manufacturer of a wide variety of self-rising and par-bake pizza crusts and other related dough products. Founded in 1989 in Green Bay, we employ over 500 people in four facilities in the Green Bay area and one in Minnesota. Our subsidiary, Pep’s Pizza Company, LLC is a manufacturer of topped frozen pizza, with over 60 employees and operating in two production facilities in Wisconsin.
Port City Bakery has an opening for a Payroll and Benefits Specialist. Reporting to the Payroll and Benefits Supervisor, the Specialist will be primarily responsible for payroll processing and benefit administration for all employees.
Essential Job functions: Duties identified below are essential functions of the position.
· Review daily timecards and work with supervisors on data corrections.
· Confirm all vacation requests are approved timely.
· Maintain accuracy of employee data in payroll system (UKG), including wage changes, new employee setup, transfers, benefit elections/deductions, and direct deposit account information.
· Manage garnishment payments and other court-ordered deductions in accordance with applicable requirements.
· Prepare biweekly payroll for all company employees.
· Maintain confidential employee benefit records and documentation.
· Audit benefit enrollment, eligibility, deductions, and employee demographic information between UKG and benefit vendor systems to identify and resolve discrepancies.
· Reconcile monthly payroll deductions with vendor billing statements.
· Contact and meet with newly eligible employees to review benefit options.
· Educate employees and assist them with selections for:
o Health insurance
o Dental Insurance
o Vision Insurance
o Short Term Disability
o Long Term Disability
o Life insurance
o Hospital Indemnity Insurance
o Critical Illness Insurance
o Accident Insurance
o 401k plan
· Work with benefit vendors and benefits brokers to help employees answer questions regarding coverages.
· Complete employer responses for government provided health insurance questionnaires for employees.
· Assist employees filing for short-term or long-term disability.
· Coordinate payments for benefits from employees on leave of absence.
· For open enrollment:
o Schedule employee meetings.
o Communicate enrollment deadlines and required actions to employees.
o Assist employees with enrollment questions and system issues throughout the open enrollment period.
o Audit open enrollment elections and payroll deductions for accuracy.
· Coordinate quarterly 401k educational meetings with 401k vendor to be on site and update new eligible employees quarterly with vendor.
· Assist with the 401k audit, providing documentation from employee files as needed.