What are the responsibilities and job description for the Administrative Assistant position at Populous?
Administrative Assistant – Licensure amp; Membership
Location: Kansas City, MO
Who We Are:
Populous has designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers create moments bigger than ourselves. We’re a global specialized design firm with local roots in 8 cities across Americas. Populous offers the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.
What We Offer:
Professional On-Site Development/training Programs Summer Hours On-Site Gym (Dallas/KC) Hybrid Schedule Paid Architect Licensure amp; Certifications Exams Wedding Pay Quarterly Kickbacks Charitable Match Program Market Leading Wellness Health and Welfare Benefits.
Who We Are Looking For:
We are seeking an Administrative Assistant to provide licensure and membership-related support for our design professionals. The ability to multi-task and prioritize is essential in this position. Our ideal candidate for this job is organized, resourceful and detail-oriented with previous experience with an architecture or engineering firm.
What Your Day Could Consist Of:
- Maintain accurate records of professional licenses, certifications, and memberships for architects and interior designers, including renewal dates, requirements, and associated fees.
- Proactively track upcoming expirations and coordinate timely renewals for AIA, IIDA, NCARB, NCIDQ, LEED, etc.
- Assist employees with licensure applications, renewals, and reciprocity requirements.
- Prepare and submit expense reports.
- Reconcile company purchasing card.
- Prepare and update various project documents, requests for information, submittals, and meeting notes.
Requirements for Success:
- Outstanding communication skills and team-oriented mindset that encourages effective collaboration.
- Positive and professional attitude, resourceful nature, and excellent problem-solving capability.
- Detail-oriented, organized, learns quickly and adapts to new responsibilities.
- Ability to effectively manage sensitive and confidential information.
- Highly self-motivated and capable of thriving in a fast-paced, deadline-driven environment.
- Proven administrative, time management, and multi-tasking skills.
- Proficiency in Microsoft Office programs required, particularly Word and Excel.
Essential Qualifications:
- An accredited degree in a related field or commensurate work experience.
- 5 years of Administrative Assistant experience preferred.
- Proven work history in office environment supporting a team.
Additional Information:
- Position requires the ability to occasionally lift items weighing up to 40 pounds.
- Overtime may be necessary.
Populous offers a competitive salary and bonus packages. We strive to offer our staff the best benefits package in the industry, at the lowest cost to employees, including medical, dental and vision coverage, 401k, FSA/HSA, paid time off and continuing education benefits. Populous is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristic protected under applicable federal, state, or local laws.
No. 1 Most Innovative Company in Architecture by Fast Company
No. 1 Firm in Cultural on Interior Design magazine’s Top 100 Giants
No. 1 Architecture Firm in Cultural Facilities by BD C
No. 1 Architecture Firm in Convention Centers by BD C
No. 1 Architecture Firm in Performing Arts and Concert Venues by BD C
Find us here: www.populous.com
Instagram: @WeArePopulous
X: @Populous