What are the responsibilities and job description for the Office Support Specialist position at Population and Survey Analysts?
Job Summary
Population and Survey Analysts (PASA) is seeking a detail-oriented, dependable, and proactive Office Support Specialist to join our dynamic team in College Station, Texas. In this essential role, you’ll support day-to-day operations across departments, helping ensure the accuracy and timeliness of internal processes, financial records, and client deliverables. You will be the operational linchpin, coordinating calendars and travel, managing documentation, maintaining office systems, and helping create a well-organized, professional work environment. This is an exciting opportunity for someone who enjoys being the go-to administrative expert in a fast-paced, mission-driven setting. If you take pride in accuracy, organization, and keeping operations running smoothly, we’d love to hear from you!
Key Responsibilities
Administrative & Office Support
Provide daily administrative support to PASA’s President and Director of Operations.
Coordinate company-wide calendars, meetings, travel arrangements, and office events.
Manage office supply orders, storage organization, vendor communications, and general upkeep.
Oversee copier/printer functionality, recycling, and removal of large trash items.
Prepare, print, bind, and ship reports to clients with precision and timeliness.
Set up meeting spaces, coordinate hospitality, and support internal events logistics.
Financial & Recordkeeping Support
Oversee expense tracking systems and support monthly financial closeouts.
Prepare and deposit checks; reconcile records of incoming funds.
Assist with accounts payable/receivable and ensure compliance with internal procedures.
Maintain organized and secure physical and digital records.
Project Coordination & Communication
Track project timelines and deliverables using project management tools.
Respond to RFPs, prepare proposals, meeting agendas, and client-facing materials.
Serve as the first point of contact for visitors and incoming calls.
Support conference and event logistics, including registration and booth setup.
Post pre-approved social media content and liaise with marketing consultants as needed.
Qualifications
Required:
High school diploma or GED.
2–3 years of administrative, clerical, or office operations experience.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); comfortable learning new tech platforms.
Strong organizational skills and attention to detail in a fast-paced environment.
Professional communication skills and ability to handle confidential information.
Preferred:
Associate’s or Bachelor’s degree in Business, Communications, or related field.
Experience supporting leadership in a consulting, education, or planning organization.
Familiarity with expense management tools (e.g., QuickBooks, Dext), project management software, or CRM/ERP platforms.
Additional Information
Work Schedule: This is a full-time, on-site position at PASA Headquarters in College Station, Texas. A hybrid schedule may be considered following a probationary period and based on job performance and operational needs.
Physical Requirements: Prolonged desk/computer work and occasional lifting of up to 40 lbs.
Why Join PASA?
PASA is a trusted demographic consulting firm serving public school districts across Texas. Our work helps shape long-range planning, student enrollment forecasting, and facility development in growing and changing communities. This is a unique opportunity to be part of a professional team that values precision, impact, and operational excellence!
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- Paid time off
Work Location: Hybrid remote in College Station, TX 77840
Salary : $50,000