What are the responsibilities and job description for the Chief of Staff position at Poppy AI?
WATCH THIS FIRST 👀 [Watch FULL video i've kept some stuff hidden throughout it... so if you skip... I'll know and auto DQ based on that 🤣]
https://www.loom.com/share/57d48c00ac9b480d89c72dc32a02aa5d
You will be the Chief of Staff of an ADHD co-founder Qazi, who’s building a billion dollar startup.
✅ Fast as hell. Texts quick. Follows up quick. Closes loops quick.
✅ AI-native. You use ChatGPT, Claude, Poppy, Notion, Claude Code, agents, automations, whatever makes you 10x faster.
✅ Systems obsessed. Notion dashboards, hiring pipelines, travel systems, reminders, SOPs, AI workflows... you love designing order out of chaos.
✅ Goofy highly competent. You can crack jokes, brainstorm deeply, and still execute like a monster.
✅ High energy. Momentum gives you life. Fast-moving founder chaos does not scare you. It excites you.
✅ Life architect energy. You do not just book flights. You help design a better, more interesting, more legendary life.
✅ Talent filter. You can help me screen operators, growth people, agencies, contractors, and save me from people who sound good but suck.
✅ Shadow mode. You want to soak up how I think, what I care about, and eventually make decisions on my behalf because you know my taste.
What This Role Actually Is
You are the strategic brain behind my operation. An extension of my brain.
Not an order-taker. Not a task-executor. A thinker.
Here is what I expect from you day to day:
Thinks ahead — you spot problems before they ever reach me
Builds systems — recruiting, operations, processes — you build them from scratch
Researches & decides — you find best practices and bring them in, I don't have to go looking
Manages the EA — you delegate execution downstream so nothing falls through the cracks
Output: leverage — you multiply what I can think about, decide, and build
The EA handles execution. You handle everything that makes execution possible.
You: "Here's how we should recruit."
EA: "I'll post the job and coordinate the interviews."
That's the dynamic. You design the play. They run it.
Your success will be managed by leverage created, NOT tasks completed.
https://www.loom.com/share/57d48c00ac9b480d89c72dc32a02aa5d
You will be the Chief of Staff of an ADHD co-founder Qazi, who’s building a billion dollar startup.
- work 10 hours per day
- 6-7 days per week
- unlimited PTO (you're an adult)
✅ Fast as hell. Texts quick. Follows up quick. Closes loops quick.
✅ AI-native. You use ChatGPT, Claude, Poppy, Notion, Claude Code, agents, automations, whatever makes you 10x faster.
✅ Systems obsessed. Notion dashboards, hiring pipelines, travel systems, reminders, SOPs, AI workflows... you love designing order out of chaos.
✅ Goofy highly competent. You can crack jokes, brainstorm deeply, and still execute like a monster.
✅ High energy. Momentum gives you life. Fast-moving founder chaos does not scare you. It excites you.
✅ Life architect energy. You do not just book flights. You help design a better, more interesting, more legendary life.
✅ Talent filter. You can help me screen operators, growth people, agencies, contractors, and save me from people who sound good but suck.
✅ Shadow mode. You want to soak up how I think, what I care about, and eventually make decisions on my behalf because you know my taste.
What This Role Actually Is
You are the strategic brain behind my operation. An extension of my brain.
Not an order-taker. Not a task-executor. A thinker.
Here is what I expect from you day to day:
Thinks ahead — you spot problems before they ever reach me
Builds systems — recruiting, operations, processes — you build them from scratch
Researches & decides — you find best practices and bring them in, I don't have to go looking
Manages the EA — you delegate execution downstream so nothing falls through the cracks
Output: leverage — you multiply what I can think about, decide, and build
The EA handles execution. You handle everything that makes execution possible.
You: "Here's how we should recruit."
EA: "I'll post the job and coordinate the interviews."
That's the dynamic. You design the play. They run it.
Your success will be managed by leverage created, NOT tasks completed.